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| Job Location | Horbury |
| Education | Not Mentioned |
| Salary | 11.53 per hour, inc benefits |
| Industry | Not Mentioned |
| Functional Area | Not Mentioned |
| Job Type | Temporary, full-time |
We are currently recruiting on behalf of our Client based in Horbury who have an urgent requirement for a Administrator/Receptionist (may go permanent to the right candidate)immediate start.As a key member of the management team, you will manage the administrative procedures within the team as directed by the Manager. You will be the first point of contact on the telephone and to all visitors, you will welcome all, in a pleasant, caring andprofessional manner.The hours of work are 9.00 a.m.5.00 p.m. Monday to FridayMain duties:-ADMINISTRATION: to perform administration duties as required by the Manager or any other member of the Senior Management Team . Answer promptly and direct phone calls in a polite, pleasant, professional and efficient manner Liaise and build relationships with relatives, residents, suppliers, professionals and other staff Receive all visitors into the office ensuring the visitors book is completed and the appropriate person is notified of their arrival Ensure all correspondence received is date stamped and receives prompt attention Ensure that the filing system is maintained accurately and promptly Ensure that when absent from the workplace key individuals are up to date with the location of files, equipment, contact details of relevant people and agencies in order to provide a seamless service Assist in production of monthly newsletter in conjunction with the relevant Manager Develop and maintain the database in line with relevant legislation Stock management and control of stationaryFINANCIAL: to perform duties as required by the Group Financial Controller, Manager or any other member of the Senior Management Team (SMT) including: Preparation of Purchase Orders (POs) and gaining the appropriate approval per the authority list provided Collation and checking of supplier invoices against POs Control, recording and reconciliation of petty cash held at the office and submission of details to Finance Recording accurately and subsequent banking of any cheques and monies received and notifying Finance Liaison, chasing and collection of overdue payments from residents/families/estates and local authorities Support to the Group Financial Controller regarding account queries and any other ad-hoc requestsSKILLS, QUALITIES and KNOWLEDGE REQUIREMENTS: Knowledge of office management systems and procedures Knowledge of GDPR and relevant legislation Working knowledge of office equipment, ie. printers, photocopy and scannersHigh level proficiency in MS Tools ie. Excel, Word, Outlook, Sharepoint, PowerPoint Excellent own time management skills and the ability to set and prioritise work Excellent attention to detail with high-level problem-solving skills Excellent written and verbal communication skills Strong organisational skills with the ability to multi-task The ability to remain calm and act in a professional and efficient manner at all times Immediately available