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Group Administrator

Ann Pettengell
Job LocationHiston
EducationNot Mentioned
Salary£24,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Our client is looking to fill the role of Group Administrator, to join their small team, based North of Cambridge. Reporting to the Head of Finance and Administration, you will provide administrative support across the group. You will need to be able todemonstrate previous experience in a supporting role, along with excellent organisational skills and a high level of problem-solving ability. Accuracy and attention to detail are imperative, as are excellent communication and interpersonal skills.This is a full-time role and will be office based for the duration of the week.Key DutiesGroup Administrator (75%)

  • Manage the company diaries and schedules for company meetings
  • Organise company meetings, coordinate and collate reports, circulate to the team.
  • Book all venues, restaurants, catering and hotels for company meetings throughout the Group
  • Support travel arrangements
  • Assist with minute taking at Group and company meetings
  • Assist with preparing PowerPoint (or other) presentations
  • Maintain electronic filing systems, ensuring processes and software are up to date and in working order
  • File contractual agreements on behalf of the business
  • Manage notarial and apostille work
  • Maintain company books as directed
  • Manage incoming and outgoing post
  • Organise/manage documentation to be sent by courier or recorded post
  • Paper filing archiving/shredding
  • Liaise with IT consultants with regard to IT problems and review contracts
General Office Administration (25%)
  • Answer the phone
  • Scan documents to staff off-site
  • Arrange translation of documents
  • Liaise with suppliers (office equipment, cleaners, utilities)
  • Arrange servicing of office equipment; aircon, alarms, fire equipment, PAT testing
  • Office housekeeping-watering plants, replenishing bathroom/kitchen supplies/refreshments
  • Photocopier contract, liaising/servicing/supplies
  • Phone contracts
  • First aider (optional)
Key Skills and Experience
  • Previous experience within a supporting role
  • Excellent organisational skills
  • High level of problem-solving ability
  • Clear written and verbal communication skills
  • Accurate data input and document creation and management
  • Very capable of organising own work and able to prioritise
  • Proficient in Microsoft Office
  • Ability to work as part of a team
To ApplyPlease send a covering letter together with a copy of your CV in MS Word

Keyskills :
Diary ManagementGeneral AdministrationOrganisational SkillsCoordinating Meetings

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