SHES Administrator

Job Description

An exciting opportunity has arisen to join a leading utilities company as a SHES Administrator in Hinckley, LE10 0NA and due to relocate to new offices in CV7 Ansty this year. This a 37 hour per week, full-time temporary role for 3 months and may be extended for the right candidate. The working hoursare 8am-5pm Monday to Friday, hourly rate £13.10 per hour. Immediate start!Our client has a clear roadmap that will both drive their performance to the forefront of our industry and support the UK government in achieving their net zero target by 2050. They are making a difference through innovation and new ways of working.They are shaping/creating a cleaner, greener future for their 11 million customers, they put their heart into everything they do.The purpose of this role is to support the SHES teams in providing an excellent service to their customers & stakeholders, whilst ensuring that the SHES and Engineering standards enable compliance with our obligations.Key Accountabilities

• Support all processes managed by the Registrar & Governance Specialist.
• Monitoring the email boxes, reviewing queries from stakeholders and ensuring an appropriate response is provided in a timely manor
• Support in Maintaining the database (Gas Document Library) for SHES & Engineering documentation and ensure appropriate version control.
• Update the Document Library SharePoint homepage, ensuring the right information is easily accessible to users.
• Communicate new and amended document publications to the appropriate audiences.
• Ensure all documents that are no longer relevant are appropriately archived with supporting information.
• Manage the document control of the SHES team SharePoint Sites and governance process for the team. Co-ordinating with specialists to ensuring appropriate content is available for all employees.
• Create and maintain Standard Operating Procedures to support users in following processes
• Finance management activities, including raising and completing purchase orders, receipting of invoices for SHES in SAP each month to facilitate the development of financial forecasts
• Manage SHES Vendor costs, works closely with Finance and Safety teams
• Assist in the creation of the annual planning, monthly performance, and budget reporting.
• Extract data from core systems and prepare reports to produce safety management information to inform leaders across the business on performance and action being taken.
• Engaging with senior leaders across the business to gather data and supporting commentary on safety performance and incidents.

Knowledge, Experience and Technical Know How

• Very organised, flexible, and able to meet deadlines and the ability to work to tight timescales
• Strong IT skills in PowerPoint, Excel and SharePoint
• Strong interpersonal skills, with the ability to communicate articulately both written & verbally
• Experience of communicating with senior members of staff, internally and externally
• Able to plan and prioritise workload and develop action plans where necessary
• High levels of enthusiasm and drive to achieve results
• Writing Standard Operating Procedures to support users in following processes
• Understanding the importance of being customer focused and provide a great level of service to Customers and Stakeholders
• Excellent communication skills, both written & verbally
• Able to work off own initiative and requires minimum supervision.
• Understanding of finance & procurement
• Working with and closely supporting senior management
• Able to demonstrate sound constructive decision making abilities

Skills

• Team working
• Communication (Written and Verbal)
• Drive and initiative
• Problem Solving
• Good analytical skills