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Business Support Assistant

Optima Recruitment
Job LocationHighbury, London
EducationNot Mentioned
Salary£25,000 - £30,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

This is a busy and varied role, supporting the operation of the time and working closely with the Director and Head of Operations of a busy financial organization.

  • Ensuring timely reconciliation of fees into the business, the prompt and accurate payment to suppliers.
  • Maintaining good relationships with all clients, providers and suppliers of the business; enhancing the profile of the Company among its clients and community.
  • Accurate upkeep of the financial transactions to ensure accurate records are maintained.
  • Supporting the developing and maintenance of internal processes to help maintain business flow and agreed service standards.
  • Providing information to ensure workflows are followed and standards adhered.
  • Conduct themselves in a professional manner at all times, whist adhering to regulatory demands.
  • Month end fee reconciliation on to the Company Database, Intelligent Office
  • Dealing with payroll and liaising with Company accountants
  • Sending out client invoices
  • Arranging payments to suppliers
  • Dealing with both incoming and outgoing post
  • Database management
  • Liaising with product providers and other relevant third parties
  • Individual workflow and task delivery
  • Overseeing office facilities and stock ordering and maintenance
  • Diary and email management for the Director
  • Maintaining a record of the team meeting notes
  • Implementing and delivering projects as determined by the Head of Operations
    • Person Specification:
  • Candidates should come from an IFA Support or Finance/accounts assistant background with additional office management experience
  • Strong communication skills
  • Good analytical skills and ability to think outside of the box
  • Ability to work under pressure
  • A commitment to learn and develop
  • Good attention to detail
  • Knowledge of Intelligent Office is an advantage
    • Additional Information:
  • Based in Islington, staff are currently remotely based. From June the role can be 3 days office, 2 days home if desired
  • Salary: £25-30,000 dependent on experience and current/most recent remuneration
  • Support given towards professional financial services qualifications
  • Monday - Friday 9-5.30
  • 20 days holiday but on top of that the office is closed from 23rd Dec to first working day back in January
  • Work place pension scheme
  • 8 x DIS
  • NHS cash plan scheme
  • Holiday and pension contribution increase with length of service
    • Please note; Due to the large number of applications that we receive, if you have not had a response within 7 days, please assume that you have been unsuccessful on this occasion.Follow us on Twitter or join our Facebook community by clicking Like’ on our Optima Recruitment Ltd page. Be the first to see our jobs as well as useful information about the job market, CVs and interviews.Optima Recruitment acts as both an Employment Agency’ & Employment Business’ providing recruitment services throughout Surrey. Required skills
  • Accounts Assistant
  • Administrative
  • Financial Services

    • Keyskills :
    Accounts Assistant Administrative Financial Services

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