Senior Accounts Payable

Job Description

Freightserve recruitment are looking for an experienced Accounts Payable person. The company are a busy well-established Freight Forwarder based in the Heathrow area.We are looking for a motivated and experienced Senior Accounts Payable to join our dynamic Finance Team. Their aim is to help drive the Accounts Payable team forward, assist with the day-to-day management of the purchase ledger. This is a fantastic opportunityfor an individual to make a real difference in a growing team, support our international success and develop their career.An Accounts Payable will manage the full cycle of accounts payable activities, including reporting, month-end & Purchase to Pay, and monitor KPIs for the outsourced team in India. To pay our internal and external vendors on a timely and accurate basis.Ensure all weekly and monthly deadlines are met. Provide support and training to the AP team remotely. Manage the day-to-day queries in a professional manner by interacting with suppliers.Responsibilities:-

• Code and input invoices into the system and scan all posted documents
• Liaise with suppliers, warehouse, and other members of staff to resolve queries across multiple sites.
• Reconcile supplier statements.
• Correspond with suppliers to clear debt or balances for monies owed
• Weekly payment preparation & process by Transfer and BACS
• Responsible for the archiving of documentation at the end of the financial year
• Ensure all month end and year end processes are completed
• Manage the transactional day to day activities across the teams in UK & India.
• Supervise the back-office staff by assigning and directing the workload
• Supervise the processing and payment of 6,000 invoices per month
• Manage urgent payment requests and queries
• Work towards standardising the approval controls
• Liaising with staff at all levels across the business
• Enhance communication with vendors and customers
• Maintain relationship with Management Accounts and Banking Team for all accounting deadlines
• Resolve common and complex AP errors and problems
• Purchase to Pay queries to resolution
• Timely and accurate delivery of payment cycle for suppliers
• Clearing of accruals and preparation of reconciliations for Month End
• Ensure tight month-end reporting deadlines are achieved
• Preparation of Month-end payment schedule for local & overseas agents
• Working with external FX agencies/Treasury experience advantages
• Working on cash flow & preparation of cash docket
• Working on CASS files & other port upload files
• Clearing of unallocated payments & credit
• Bank reconciliations
• Working with Back-office to make sure all the invoices are posted / reconciled on-time
• Clearing / managing of invoice/statement mailbox
• Working with operations / billing dept to clear the pending invoices.
• Ensure adherence to company policies and make recommendations and/or develop changes to office policies and procedures
• Establish reporting mechanisms for the business and internal KPIs
• Ensure metrics are gathered and reported

Requirements:-

• Previous experience in the freight forwarding industry or fast paced environment is ESSENTIAL - candidates from FMCG/logistics will be considered
• Treasury experience DESIRABLE
• Advanced Excel skills
• Cargowise system or other complex operational accounting systems knowledge is ESSENTIAL
• The ability to work to targets, achieving objectives and meeting deadlines
• Attention to detail, accurate when working under pressure and to deadlines
• Excellent communication skills, able to build relationships with other departments
• Ability to multitask, solve problems and take responsibility for resolution
• Possess a positive approach to change
• Great team player

Benefits:-

• Internationally diverse, sociable, dynamic team with a clear vision and strategy
• 21 days holiday a year plus bank holidays
• Fast paced environment with lots of room for creative freedom

As an agency we are fast becoming the number one Freight specialist in the UK. We have a fast growing reputation with most Freight related companies. Freightserve has been established since 1992 working within the Freight Forwarding and Shipping industry.