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Office Assistant Manager

Coyles Personnel plc
Job LocationHarrow On The Hill
EducationNot Mentioned
Salary£21,000 - £25,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Job Purpose: To assist in the management and administration of the Coyle group of Companies offices and contents. Maintain efficient and accurate records and reconcile and approve invoices for payment. Manage the overflow work from the Reception area and the Office Manager. The Administrator will sometimes have to visit other Offices to assist in the smooth running of each location.Key Tasks

  • Assisting with all aspects of purchasing and leasing of Office equipment
  • Organise and manage electronic files. ie penalty notices and driving licences
  • Cover Reception during the Receptionists welfare breaks, sickness and annual leave.
  • Assist with responding to all employee queries, filtering to relevant departments when appropriate
  • Liaising with other members of the company to solve all queries, a significant number relating to the mobile phone contract and the Landline account
  • Sending out monthly reports to HR re Company vehicles and any employee deductions/overspends
  • Ad hoc duties, obtaining costings, liaising with Cleaners, decorators, printers, reprographic suppliers etc
  • Organizing and maintaining the presentation of Office space, storing paperwork, documents and computer-based information as appropriate
  • Photocopying and printing various documents.
    • Person specificationQualifications: Good general level of educationExperience:Experience working in an office preferred. Excellent people and communication skills essential. Be confident in the administration and maintenance of a database.Skills: Excellent communication within the office is crucial. Coyle Personnel functions as a team and any breakdown in our day to day interactions may result in the team not functioning efficiently. Effective I.T. skills. Good, confident telephone manner. Willingness and enthusiasm in dealing with colleagues in all OfficesPersonal qualities: Enthusiastic, highly motivated with a desire to succeed. Flexible, able to work autonomously and as part of a team. Self confident and resilient. Organised multi tasker. Outgoing, proactive, conscientious, dedicated. Required skills
  • Office Manager
  • Telephone Manner

    • Keyskills :
    Office Manager Telephone Manner

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