HR Coordinator - 12 month FTC

Job Description

The role focuses on providing HR administration support to the business and HR team and is involved throughout the entire employee life-cycle.Client DetailsA Technology Company.DescriptionThe key responsibilities of the HR Coordinator in Guildford will be:

• General HR Administration; producing letters, offer paperwork and running reports from HR system & filing associated paperwork
• Administration of HR system; new joiner & leaver processing, re-organisation updates & job & pay changes, always ensuring the HR system is always up to date
• New joiner induction sessions
• Responsible for benefit schemes
• Payroll reporting; processing all payroll related reports on a monthly basis which includes pension & share scheme payments
• Dealing with all maternity, paternity & shared parental leave queries & generating calculations for payroll
• Work permits applications and renewals ensuring full compliance
• Employee Consultative forum secretary; organising, minuting meetings, chasing actions
• HR system queries and verifications
• Co-ordinating part-timers Bank Holidays allocation
• Responsible for Long Service Awards and associated gift purchasing
• Ordering Thank You Vouchers and generating associated letter
• Dealing with general HR queries from employees
• Annual pay review administration; producing letters and uploading into HR database
• Annual P11d calculation and production
• Monthly Airbus headcount reporting
• Generating monthly HR Statistics dashboard
• Assisting Finance department with monthly time-sheets
• Management and coordination of bi-annual company events
• Conducting exit interviews for leavers
• Document management system administration for HR team
• Supporting the HR Business Partner and Head of HR with any current HR Projects
• Providing recruitment administration support; arranging interviews, candidate feedback, managing recruitment database, as required

ProfileThe successful HR Coordinator in Guildford will have:

• CIPD qualification or studying towards not essential but beneficial
• Proven strong administration experience
• Previous experience within an HR environment preferred but not essential
• Experienced in MS packages: particularly Outlook, Word and Excel
• Experience of using HR & recruitment software/databases preferred but not essential
• Experience in a high tech/ busy & dynamic organisation preferred but not essential
• Excellent inter-personal skills; approachable, assertive & empathetic
• High attention to detail
• Able to work under pressure, to tight deadlines
• Results orientated, can-do approach
• Flexible and able to multi-task & prioritise; managing a number of different issues simultaneously
• Pro-active and able to take initiative
• Able to demonstrate company mindsets and behaviours; Be accountable, Drive & delivery, Communicate effectively, Self-manage effectively, Work as one team

Job OfferOn offer to the successful candidate:

• 12 month FTC
• Salary up to £30,000
• 32 days holidays per year (excluding public holidays)
• 37.5 hours a week - Flexible hours
• Office based but can offer hybrid working
• Pension scheme - minimum 6% employer and 4% employee contribution, rising to 8% employer with an employee 6% contribution
• Life assurance
• Free private Health cover with BUPA and competitive rates for dependants
• Discounted dental cover
• Free international Travel Insurance and competitive rates for dependants
• Free on-site parking