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Administration Assistant

Sandiford Green Limited
Job LocationGuildford
EducationNot Mentioned
Salary22,000 - 25,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Our client is an award-winning full-service law firm with offices throughout the South East. This role is to provide legal & administrative support to fee-earners across the Dispute Resolution and Employment/Immigration Teams.You will work alongside thesenior support person for these teamsKey Responsibilities

  • Opening and closing files in case management system.
  • Scanning incoming documents to electronic files.
  • Filing, to include putting files away at the end of the day.
  • Assisting the teams senior support person with month end billing and accounting.
  • Dealing with accounts and obtaining Partner signature on dockets.
  • Diary management for the teams to include internal, external & client meetings, as well as creating and maintain reminders for FE (for example, court dates)
  • General typing as required including audio and copy typing to include proof reading, creating and formatting various correspondence.
  • Closing files, dealing with account balances and arranging for them to be put away in storage when all standard procedures have been completed.
  • Record-keeping - maintaining data for reporting purposes.
  • Photocopying as required.
  • Taking calls and passing on messages.
  • Maintaining the teams hard copy documents.
  • Maintaining the teams e-filing systems. Participating as a full team member taking on different roles and tasks within the teams when required.
  • Participating in and contributing to department and team activities to help promote an effective working environment.
  • To undertake such reasonable additional duties as are broadly consistent with this job description as may from time to time be assigned to the post by the line manager(s).
  • Compiling client disclosure and efficiently organize/ order to present to the FE for new/ existing matters and assisting administratively with Witness Statements, Exhibits, Affidavits, Instructions to Counsel etc. to include proofing, paginating, and collatingrequired documents
Skills/Knowledge/Qualifications/Experience Required
  • Previous experience of working in an office environment and previous legal experience is desirable.
  • Some experience of litigation and/or employment work would be an advantage but is not necessarily required.
  • The ability to work effectively within a team and provide support to team members at all levels, including solicitors, associates and partners as appropriate.
  • Effective administrative and organisational skills, including maintaining a database and a filing system.
  • A good telephone manner, good communication skills more generally and an understanding of the importance of client care.
  • Competent IT skills including MS Office 365 (Outlook & Word), Digital Dictation and ideally experience with a case management system.
  • Confident Excel skills sufficient to enable the reviewing of relevant matters and assist with billing.
  • Good attention to detail and the ability to produce accurate work of a consistently high standard.
In return they offer good benefits and hybrid workingSandiford Green operate as a recruitment business in relation to this role

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