Transport Administrator

Job Description

We are looking for an adaptable individual who can work using their own initiative. So, if you have good geographical knowledge of the UK and top-notch admin skills, we want to hear from you.As Transport Administrator, you will ensure that all transport related administration is completed as per the requirements of our transport operation. This role includes general responsibilities for supporting the Regional Transport Manager where required.Maintenance of a filing system which is up to date, easy to use and clearly labelled and ensuring all data and information is kept confidential and not disclosed to anyone who is not entitled to access the information. (Data Protection Act applies).Key duties for this role:

• Daily attendance, recording of sickness and holidays. Maintaining Kronos & Northgate with regards to staff attendance, ensuring all hours work are correct and change forms submitted in a timely manner to HR.
• Ensuring every member of Whistl Staff provides proof of residence and liaising with Head Office Security to ensure compliance with Mail Integrity Code of Practice/POSTCOMM. Chase up HR missing documents from staff and liaising with the Supervisors to processthis. Processing all the paperwork for new starters; issuing and ordering ID cards and uniforms. Updating files, processing change forms. Supporting Supervisors in investigation and disciplinary meetings, by taking and typing up notes.
• The ability and requirement to raise POs for payment of services required by the transport department. This requires the ability to manage the raising of POs, the sign off and closure of the PO. POs require raising for all types of services related to thetransport function, basic stationery, staff uniforms etc. Filing of all other paperwork that is received on a daily basis like invoices and delivery notes. Manage and report the costs on a weekly/monthly basis to the Regional Transport Manager. Liaising withHead Office regarding invoice queries ensuring these are dealt with in a prompt and professional manner.
• Offer support to Head Office in respect of new members of Whistl Staff. Ensure all staff queries relating to Salary, changes in personal circumstances are forwarded to payroll/Head office. Maintaining records of absence/long term sickness and reportingto HO in line with Whistl Sickness Policy.

We would welcome applications with the following skills; Transport Administrator, Transport Legislation, Administration, HR, IT Literate, MS Office, Data Protection Act, Admin, Filing, Compliance, Driving Hours Regulations, WTD, Tachograph, Analysis, Reporting,Communication. Essential Skills

• Intermediate skills with MS Office particularly Word, Excel, Outlook and PowerPoint skills for data analysis, presentation and reporting.
• Strong analytical skills - Able to analyse data, spot trends, draw conclusions and make recommendations to management. Ability to generate reports.
• Able to communicate effectively both on the phone, face to face and in writing to gain commitment from internal and external contacts at all levels.
• Excellent organisational skills, able to manage effectively in order to achieve deadlines through effective prioritisation and, where appropriate, delegation.
• Reliability and a high level of integrity. Able to work with minimum supervision. Can demonstrate the ability to effectively evaluate a situation and escalate appropriately.
• Excellent attention to detail, with a high degree of accuracy even when working under pressure.
• Have a good working knowledge of Transport Legislation. Good understanding of UK and EU driving regulations and working time directives.
• Knowledge of WTD in regards to Drivers Hours Regulations & tachograph compliance.
• A good geographical knowledge of the UK.

About Company Whistl are a delivery management company providing efficient, high-quality and competitively priced services across Business Mail, Parcels, Fulfilment and Doordrop Media both in the UK and internationally. Distributing more than 4 billionitems annually, we are market leaders in Downstream Access Mail (DSA) services handling over 50% of bulk business mail in the UK.Whistl is a Disability Confident employer and is committed to equal opportunities for all in all of our employment policies and practices.Due to the nature of our business, this role may be subject to a basic DBS check.

Keyskills :
AdminAnalysisCommunicationComplianceFilingReportingData Protection ActMS OfficeAdministrationIT LiterateTachographWTDTransport AdministratorTransport LegislationDriving Hours Regulations