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Office Services Manager

CBRE Ltd
Job LocationGlasgow
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Job Title: Office Services ManagerLocation: GlasgowThe TeamPMA (Property Management Accounts) is the growing property & fund accounting team, based in Glasgow. PMA support the Surveying Teams & Facilities Managers in the UK by administering approximately £3 Billion p/a of rents and service charge.Role PurposeThe Office Services Manager role within Property Management Accounts (PMA) requires the management of office and facility services for the team based in the Glasgow accounts office, including the direct management of the office services support team.Key Responsibilities

  • Ensure office meets external and internal regulatory requirements covering, but not restricted to, Health & Safety, Business Continuity Planning, ISO14001 Environmental Champion
  • Act as the first point of contact with the Landlord and the Managing Agent of the office premises to ensure that all issues are addressed timeously
  • Maintain central records for the department, including organisation charts, headcount analysis, recruitment, holidays, absenteeism recording and study support. Where applicable records to be reported to PMA management team and People team
  • Ensure that all budgets relating to the Office are controlled and maintained, including coding and submission of all invoices and/or credit notes for Glasgow expenditure
  • Manage travel and meeting room bookings for department
  • Responsible for all aspects of staff management within your team, including but not limited to recruitment, induction, setting objectives, appraisals, team meetings, training, compliance, performance management and staffing levels
  • To work on specific projects as and when required to support the wider Glasgow team
    • Person Specification/Requirements
  • Good interpersonal skills and ability to quickly form professional relationships with colleagues and clients at all levels of seniority
  • Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
  • Maintains a positive attitude towards routine tasks
  • Accurate and exceptional attention to detail
  • Pro-active and enjoys working autonomously and as part of a wider team
  • Confident and assertive where required
  • Sociable and outgoing
  • Flexible approach to work
  • Understands and appreciates the importance of using discretion
  • Team player who deals effectively with colleagues and clients
  • Ideally experience of running an office or working as a senior administrator in a multi-disciplinary office
  • Good IT skills (Word, Excel, MS Outlook). RSA Word processing/typing/or equivalent would be advantageous
  • Good communication skills, both verbally and in writing
    • ABOUT CBRECBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the worlds largest commercial real estate services and investment firm (based on 2020 revenue). The company has more than 100,000 employees serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.CBRE offers a range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.In central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.EQUAL OPPORTUNITIESWe are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.

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