Events Administrator

Job Description

Events Administrator Temporary for 13 weeks then Permanent for right candidate £13.67 ph GlasgowBrook Street are excited to be working with 1 of the top universities in the country to find them an events administrator. This is an exciting role, where no 2 days will ever be the same.If you are an exceptional administrator, with top of the class organisational skills, looking for a role in events then look no further.The Role1. Co-ordinate the Researcher Development teams annual programme of courses, events, competitions, and activities for postgraduate researchers, providing an efficient and positive attendee experience, including booking and preparing rooms, scheduling, managingattendance, communication of pre and post event information, and problem-solving issues that may arise on the day.2. Be the Researcher Development Teams key point of contact for providing appropriate, accurate and sensitive advice and responses to Researcher Development queries arising.3. Assist in the accurate and timely completion of the Researcher Developments annual reporting cycle, and ad hoc reporting requests by keeping accurate records of delivery, attendance, and evaluation data for each initiative of the development framework.4. Act as Lead Timetabler, liaising with Space Management and Timetabling and other user groups, including but not limited to the College Graduate Schools, to manage room bookings for the Researcher Development Hub in the ARC Building5. Liaise with external course and event providers, arranging course dates, and supporting procurement and financial processes as required by the Researcher Development Team.6. Support the Researcher Development Team to maintain accurate team documentation, course provider lists, mailing lists and other communication channels, and communicating with appropriate teams, departments, and services to achieve this.7. Liaise with the appropriate departments to ensure that the Researcher Development team remain compliant with university procedures and policies are followed accurately, for example, Procurement and Finance, Timetabling, Data Protection.8. Coordinate access to and support for use of UofG and third-party platforms, tools, software, applications, subscriptions and licences required by the Researcher Development Team.9. Engage in professional development activities as appropriate and in line with the UofG Values10. Be an effective team player who is cooperative, communicative and gains the trust and support of colleagues and partners through respectful collaboration and building consensus. 11. Perform other duties as requested, consistent with the grade level of the position and agreeing appropriate prioritisation of work with line management or other relevant stakeholders as needed. The Person1. Fabulous eye for details2. Exceptional organisational skills 3. Comprehensive knowledge of Microsoft Office 365 (Word, Excel, Teams, and Outlook).4. Knowledge of MyCampus, PIP, CMIS, Moodle, and T4 OR equivalent experience with similar systems would be advantageous5. Demonstrable knowledge of the administrative delivery processes and procedures underpinning event management, delivery, and evaluation6.Familiarity with equality, diversity, and inclusion policies, GDPR, health and safety and broader safeguarding approaches and policies.If you are interested then please apply via the link or email