Event and Concert Assistant

Job Description

Company: DF Concerts and EventsDepartment: Event Management and ProductionLocation: Glasgow, UKReports to: Head of Events & ProductionWorking Hours: Monday to Friday 10am to 6pm with extra evening and weekend workingthroughout the event season as required. Work at events requiredCompensation: A competitive salary and attractive benefits package including unlimited annual leave, employee discounts and free concerts/festival entryApplication Process: Please submit your CV along with a cover letter to be considered for this position.Role DescriptionThe Event Assistant is a key role within the event planning team at DF Concerts, providing vitalorganisational planning and support to the Head of Event Management and event project team across all outdoor events and stadium shows. They are the main point of contact within the team and deliver strong and reliable communications with internal and externalevent stakeholders, contractors, and agencies.Who you areYou have an interest in concerts & festivals with previous experience using Outlook for high level diary management, working across multiple projects and tasks concurrently and you may have hadexposure to operating in an outdoor event environment. You may have previously worked as aPersonal Assistant, Senior Project Assistant or Senior Event Administrator where event planning ororganisation was part of your role.Competencies / Skills / Knowledge / Experience

• Exceptional organisational and administrative skills
• Ability to prioritise multiple tasks and meet deadlines
• Working under pressure / in a pressurised changeable environment
• Experience with diary management and arranging meetings
• Proficient in Excel, PowerPoint & Word to an advanced level
• Demonstrable skills in presentation and communication
• Quick and accurate typing
• Demonstrable experience and knowledge of events
• Experience working with agencies
• Excellent IT skills

BehavioursThe following attributes determine how the role will be carried out and are required to be a success

• Strong inter-personal and relationship building skills
• Consistently conscientious with a meticulous attention to detail
• Discreet and professional
• Dynamic, pro-active, confident and self-directed
• Organised, supportive and helpful
• Display effective, logical, decision and judgement making
• Calm and diplomatic approach, always mindful of the end goal
• Flexible approach to working hours during busy event periods
• Contribute to a positive, happy and enthusiastic working environment
• Courteous and respectful and will work with us to ensure that we all create a healthy working environment in which discrimination and harassment have no part

What the role involvesPre-event:

• Assist in the coordination of outdoor events including venue hire and availability calendar; liaison with venue management; internal on sale coordination; coordinate legal sign off for event terms and conditions
• Manage and advance accommodation requirements for outdoor events including contract negotiations and payments terms
• Assist the Head of Events in all aspects of day-to-day diary and email management. Arrange meetings, prep notes and undertake any actions as required.
• Organise event planning meetings and internal team meetings as required, prepare agendas, attend and take minutes and note actions to circulate post meeting to relevant parties
• Assist the Project Team and Finance with the event engagement of temp event staff including contractual requirements, payroll and queries
• Process DF/Live Nation IT equipment and any support services as required for onsite temp/contracted staff including laptop provision, radio comms and photocopiers
• Oversee charitable requests received. Manage internal communications, escalation and sign off and liaison with organisations as required

Event Period:

• Coordinate a staff briefing schedule and communicate with internal and external stakeholders
• Manage and record the DF event stock items as appropriate and organise delivery and maintenance of storage containers and infrastructure required for each event
• Represent the promoter within the control centre operation, assisting the JACC Manager and Event Manager at outdoor events and Stadium concerts. Organise meetings, collate stats and end of night report as required.
• Assist with coordination and minuting of any onsite management team meetings when required
• Collate and administer any industry or special guest invitations for attendance at the event, ensuring compliance of Live Nation policies around anti-corruption
• Support the Project team with poste event debrief survey collation and meetings as required

Equal OpportunitiesWe are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balanceyour work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Its talent that matters to us and we encourage applicationsfrom people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.The CompanyDF Concerts and Events is part of Live Nation Entertainment which is the worlds leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.APPLICATION DEADLINE: 24 November 2021. We revise the right to close applcations at any time.

Keyskills :
Diary ManagementEvent ManagementEvent PlanningConcertsFestivals