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Business Support Assistant

DF Concerts
Job LocationGlasgow
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Company: DF Concerts & EventsDepartment: Business SupportLocation: Glasgow, G2Reports to: Office ManagerWorking hours: Full time, permanent - 40 hours per weekRole DescriptionTo provide support with the daily office systems, facility management to ensure the efficient running of the office.What its like to work in the TeamThis role is at the very heart of DF Concerts and is crucial to the smooth running and efficiency of our offices located within Glasgow, to team members working from home and to our Concert Team working in venues across the country and our Venue Team basedin King Tuts Wah Wah Hut.Who you areCompetencies / Skills / Knowledge / Experience

  • Good communication skills, both verbal and written
  • Experience in delivering administrative tasks accurately
  • Basic understanding of Microsoft suite packages and IT /mobile phone services
  • Previous experience in reception duties would be an advantage
  • Proven ability of multi-tasking under pressure and to deadline
  • Basic customer service experience
BehavioursThe following attributes determine how the role will be carried out and are required to be a success
  • You understand the importance of confidentiality
  • You like to be organised, supportive & helpful
  • You are proactive, like to solve problems and find solutions
  • You have good social and communication skills, oral & written
  • You are polite & respectful, believe in working in an equal and diverse working environment and are sustainability minded
  • You are a continuous learner
  • You have a flexible "can do" approach
What the role includes
  • Co-ordinate office reception duties, meeting room, parking & zoom telephone functions for the company
  • Support DF Concerts team with IT issues, signposting to relevant areas
  • Action H & S checklist for both offices, communicating remedial action required to office Manager within a timely manner
  • Co-ordinate the cost-effective ordering & distribution of office consumable, supplies & stationery within a timely manner for the company
  • Co-ordinate office tidy-ness, recycling, and shredding facilities for both offices
  • Provide timely customer service support and resolution for customers enquiries
  • Undertake Green Champion duties, promoting office sustainability initiatives
  • Log, Action & file incoming correspondence as per procedures
  • Maintain facilities management documents and trackers as directed
  • HR admin support
  • Support with actions to deliver events in the office event calendar
Equal OpportunitiesWe are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balanceyour work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Its talent that matters to us and we encourage applicationsfrom people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities. #DFC #LI-SL1The CompanyDF Concerts and Events is part of Live Nation Entertainment which is the worlds leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management. DF Concerts & Events bringthe best live music and life affirming experiences to music fans across Scotland, year after year through a range of large outdoor festivals, stadium shows and indoor concerts. DF Concerts works with the biggest names in music as well as championing the careerprogression of emerging acts by operating, "quite possibly the finest small venue in the world", King Tuts Wah Wah Hut - supporting the vibrant music scene from grassroots level, up

Keyskills :
Office SupportReceptionist Duties

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