Assistant Facilities Manager

Job Description

An exciting opportunity has arisen within our Facilities and H&S team and a new role has been created for an Assistant Facilities Manager. The role is office based within Search Consultancys head office in central Glasgow, reporting directly to the Propertyand Health & Safety Manager. The role requires a valid UK driving licence and occasional travel between multiple office locations throughout the UK.As Assistant Facilities Manager you will fulfil a vital role within the business providing support and assistance in the following areas:

• Reactive and Planned Maintenance
• Health & Safety within the Search office locations
• Property Management
• Capital projects including office alterations, refurbishment & fit out works

The successful candidate will have previous experience in a similar role within a sizeable organisation with multiple locations, with involvement in property and H&S, office management including general maintenance & repairs.Reporting to the Property and Health & Safety Manager, the Assistant Facilities Manager should have

• Experience with assisting or managing daily matters within a similar type of office/multi location organisation
• Relevant experience assisting or managing daily matters alongside a Facilities Manager, with or without involvement within H&S
• Ability to take instruction, and to work on various tasks under their own direction
• Desire to take forward elements of the FM workload, in due course, as your skills/knowledge in the role develop
• Ability to analyse information, and seek instruction from the FM where appropriate
• Able to communicate & problem solve effectively with colleagues at all levels
• Working knowledge of Word, Excel, Outlook, PowerPoint

Advantageous but not necessary

• Working knowledge of building fabric, M&E installations and H&S matters relevant to an office environment
• Working knowledge of AutoCAD, or similar drawing package
• Involvement in the implementation of the companys health and safety policies and processes within the workplace

General Requirements of the role

• Act as the initial point of contact for site based cleaning matters and liaise with cleaning contractors to address non-contractual issues
• Assist in the review of completed works during cyclic inspection of the offices
• Reviewing and processing of related invoices
• Work with the FM in the development of processes for managing planned and reactive maintenance tasks
• Assist in the management of planned and reactive tasks, including managing a low volume of daily maintenance issues from the initial call/email
• Liaise with contractors on arranging planned maintenance visits including fire equipment, alarms, electrical testing, etc.

Health & Safety

• Assist the FM in the development and implementation of the existing H&S processes and procedures with the office locations
• Support the FM in the cyclical inspection of the offices, and completion of site based H&S documentation

Property Management

• Under the direction of the FM, assist in the management of the property portfolio
• Assist the FM in the cyclic inspection of the offices, to identify any items of disrepair, required works or issues requiring attention

Capital projects

• Assist the FM on alteration and refurbishment works
• Act as point of contact during FM holiday leave

Why Search, find your better future:

• Opportunities for career progression, Search Consultancy are making significant investments and as such we are expanding in all areas
• A fantastic team of experts to provide the training and tools to be a success
• Company wide benefits, with the chance to buy and sell up to 5 days annual leave
• Investors in People Platinum Accreditation, an award we have upheld for over twenty years
• Awarded Bronze Standard in Clear Assured, a globally recognised inclusion standard, for our commitment to diversity and inclusion in the workplace

Benefits

• Fast moving and performance-orientated business with excellent rewards
• Competitive salary, fantastic opportunities for career progression within the wider business
• Sunday Times Best 100 companies to work for
• Investors in People (IIP) - Platinum company

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Keyskills :
propertyH&Sfacilitieshealth and safetyAssistant Facilities Manager