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Administrator - Part Time

Pertemps Glasgow Perms
Job LocationGlasgow
EducationNot Mentioned
Salary11.07 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary , full-time

Job Description

Our client, a respected Educational Establishment, has a part time opportunity for an Administrator located within a secure establishment 3 days per week.This role is located Bishopbriggs and requires an Enhance Police Act Disclosure.The role is based on 22.5 hours per week and is renumerated at 11.07 per hour.Main duties:

  • Maintain the REMS system, processing new student information, class timetables and waiting lists. Ensure all individual details are kept up to date, and keep track of students non-attendance at classes.
  • Have an in-depth knowledge of activities within the Learning Centre, act as the first point of contact for the dealing effectively with requests, answering queries and taking responsibility for processing each enquiry through to a satisfactory conclusion.
  • Assist with the preparation, generation, monitoring and administering of various documentation and reports as required by the Team Leader and other Learning Centre Staff.
  • Work with Learning Centre Staff to assist with their day to day administrative support requirements.
  • Attend meetings, preparing agendas, taking minutes and following up agreed actions to completion.
  • Deal with the duties of this post professionally whilst being aware of the highly confidential nature of information.
  • Liaise with colleagues to ensure records are organised and accessible. Adhere to Fife College archiving policy so that records are maintained in compliance with General Data Protection Regulation (GDPR).
  • Participate in and taking minutes at regular staff meetings
  • Create and maintain PR2 records for individual students, processing information as required.
  • Upload weekly timetables onto Sharepoint and distribute to students, prison staff and Leaning Skills Services (LSS) staff.
  • Liaise with LSS Staff to ensure all class lists are up to date and distributed to students.
  • In conjunction with the Team Leader and other LSS Staff assist the learning centre staff in organising events for students, the prison working with other outside agencies when required.
  • Responsible for Stationery requisitions, ensuring stationery and resource cupboards are stocked at all times.
  • Any other duty as required by the line manager commensurate with the post
Essential Skills:
  • Effective communication skills, enthusiasm for the task, a high degree of flexibility and the ability to use own initiative.
  • Excellent IT skills, including word processing, database management and spreadsheet.
  • Ability to prioritise workload.

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