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Administrator

PDA Search and Selection Ltd
Job LocationGlasgow
EducationNot Mentioned
Salary21,385 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Job Title: AdministratorLocation: GlasgowSalary: £21,385.00 per annumHours: 37.5 hours a weekOur client, one of the UKs leaders in providing innovative construction and engineering solutions for clients within a variety of sectors including Retail, Health, Education and Commercial, now has an immediate need to employ a reliable Service Controllerto work across their internal business divisions who will deal with all administrative duties across defined FM contracts.Job Function:To provide administrative support whilst operating in compliance with company policy and procedure.Principle Accountabilities:

  • Representing the company in a professional and competent manner at all times and develop strong working relationships with colleagues and clients.
  • Raising, monitoring and recording of all purchase and hire orders relating to all departmental projects and investigation of invoice queries where required.
  • Maintaining the equipment hire log to monitor hire status and ensure costs are controlled.
  • Liaison with equipment suppliers and notification of delivery issues to project managers.
  • Managing equipment deliveries, returns and replacements.
  • Creating and maintaining hard copy & electronic project files, including preparation of O&M and H&S files.
  • Ensuring the appropriate allocation of Asda project orders maintaining information relevant to asset works such as AMPS, S3 Pre-Development etc.
  • Facilitation of the store survey process including the design and completion of survey templates within the timescales required.
  • Recording departmental holidays / absence and the submission of the regional absence report on a monthly basis.
  • The collation and submission of management diaries, weekly reports and the divisional project programme
  • Arranging meetings, preparation of meeting agenda and preparation / circulation of meeting minutes.
Key Experience Required:
  • Proven experience as an office administrator, office assistant or Call Centre Environment
  • Outstanding communication and interpersonal abilities
  • Excellent organisational skills
  • Excellent knowledge of MS Office and office management software
  • High attention to detail and work with a high degree of accuracy
To apply for this role please submit your full and up to date CV to Andrew Bridges at PDA SEARCH & SELECTION LIMITED.

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