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Administrator

Job LocationGlasgow
EducationNot Mentioned
Salary12.13 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary , full-time

Job Description

Our client, a well-known Public Sector organisation based in Glasgow City Centre, requires an experienced Administrator on a temporary basis until the end of September 2022. The salary for the position is £12.13 per hour, working 37.5 hours per week Mondayto Friday 9am to 5pm.Main purpose of role:To provide a full and effective comprehensive range of administrative support to workstreams/projects, which will enable a department to fulfil its function to a high-quality standard.Key Accountabilities:

  • Support and maintain appropriate and effective office management systems
  • To be responsible for the day-to-day management of the office
  • Deal with non-routine enquiries received by the department, sending out all the relevant documents/other information as requested
  • To carry out a range of administrative tasks applicable to their department/directorate and be able to provide cover for other team members as and when required.
  • To organise and co-ordinate meetings/conferences at a national level/training events/project or steering group meetings for the team, organising diaries, taking and distributing minutes, preparing materials/delegate packs and arranging catering/equipment
  • Enter quality feedback and other data to databases and spreadsheets to a high level of accuracy and efficiency
  • Collate and evaluate information gathered via forms, reports and other information
  • To sort, distribute and prioritise incoming mail
  • Maintain department databases and ensure all filing is kept up-to-date
  • To audio type/copy type correspondence and a range of other types of documents
  • Monitors and reviews financial information for the department
Key Skills and Requirements:
  • NVQ Level 3 qualification or equivalent including good standard of English and Maths
  • Demonstrable experience in an office administrators/senior PA or equivalent role, including diary management, dealing with correspondence, arranging travel, taking and transcribing formal minutes, preparation of meeting papers and general administrativeduties
  • Accuracy, ability to prioritise workload and work to deadlines
  • High level of interpersonal, organisational and communication skills and a pleasant manner
  • A good working knowledge of Microsoft packages (eg Word, Excel, Access, PowerPoint) and hands on IT experience of database packages
  • Team worker/ability to work independently
  • Flexible and proactive approach
  • Ability to deal with confidential data
  • Fast accurate typing
  • High degree of tact and diplomacy

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