Administration & Finance Assistant

Job Description

Administration & Finance Assistant |Castlemilk, Glasgow| Full Time|SJC Point 2225£20,936 - £22,887 per yearWe are looking for an Administration & Finance Assistant to join #TeamIndigo. As an Admin & Finance Assistant, you will build excellent relationships with our customers and #Teamindigo whilst using Sage Accounting Packages to manage customer accounts. Findout more in the job description.Indigo has existed for over 25 years helping families to give their children and young people, the best possible start in life through the delivery of a unique, seamless learning and childcare model for children and young people from 6 weeks to 16 years.We promote leadership at every level. At Indigo we believe that leaders arent all at the top and you dont need a title to be a leader. People at all levels are given opportunities to lead and this will be reflected throughout all of our actions, behaviours,and decisions. We promote a fun and supportive culture.You will be expected to work 35 hours per week, Monday-Friday (shifts between 7.30am-6.30pm).What can you expect in return

• Excellent total rewards package including 37 days annual leave p.a. (inc. public holidays)
• An employer that cares about you and your family
• Training opportunities available

Essential Requirements

• Minimum of 2 years in an Administrative role
• Knowledge of Sage Accounting Software

What will your role as an Administration & Finance Assistant look like

• To promote the Indigo brand and values and to ensure all systems and procedures are delivered to the highest standard, delivering on the outstanding quality of service for our stakeholders, as described in our vision
• Post customer receipts to the sales ledger using our sage accounting system, set up customer invoices, update and maintain customer accounts, ensuring accurate recording of all information
• Set up new customers on sage and on our Family software programme. Prepare customer information relating to the new place, including start date, childcare cost, payment method, payment frequency, etc. Ensure parent has all financial policies relevant tothe childcare place
• Post supplier invoices to purchase ledger using our sage accounting system, once approved by the relevant authority, make payment of invoices as per the supplier credit terms
• Collate weekly debtors reports, managing the timely recovery of unpaid fees
• Record cash payments from Customers to ensure the customer is given a receipt from our pre-numbered receipt book. Post to the sales ledger on our sage system
• Build solid relationships with stakeholders (internally & externally)
• Adhering to legal responsibilities and duties under the Health and Safety at Work Act, and requirements of SSSC in order, to take reasonable care for the health and safety of yourself, your colleagues, and visitors to our services
• You will support operational decisions to ensure best practice is adhered to
• build excellent relationships with our customers and their families, being supportive, caring, kind, and approachable always work in collaboration with colleagues and teams
• To complete administrative tasks outlined by the Manager of the service to the highest standard on a regular basis
• To ensure that enrolments (new children) are carried out to the highest standard, in line with The Indigo Group Admissions procedure and that all parents, children, and young people are welcomed into the service and are given a positive experience

Whats next Its easy! Click APPLY now! We cant wait to hear from you!