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Project Administrator

Jackson Hogg
Job LocationGateshead
EducationNot Mentioned
Salary20,000 - 25,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Jackson Hogg is currently looking to recruit a Project Administrator on a permanent basis for an excellent client in Gateshead. Your duties will be as follows:

  • Document production and distribution:
  • Day to day processing, distribution, storage and retrieval of drawings and documents
  • Maintaining document records in line with the Quality Management System (QMS)
  • Setting up project QMS documents and folders
  • Compiling, printing and binding multi-discipline project reports and other documents
  • Manual and electronic issue and filing of emails, drawings and other documents, including maintaining drawing registers and electronic drawing files
  • Maintaining spread sheets and records of project documents and distributing them to the team
  • Monitoring project extranet websites, uploading and downloading drawings and reports and distributing to the team
  • Acting as a focal point to ensure the project team has all current documents, information and drawings from others in the design team
  • Converting incoming and outgoing drawing files to commonly usable file formats (eg PDF) as required.
  • Maintenance of the Supplier Approval system
  • Performing Internal and External Audits, Archiving
  • Ensure processes and procedures are in place and compliance to these procedures is adhered to
  • Maintaining the electronic structure of the projects by ensuring closed projects are moved to the archive server safe area
  • Ensuring offsite storage is well maintained and material can be retrieved quickly.
  • Organising the secure disposal of material when it reaches the end of its legal storage time
  • Record archive loans and returns
  • Conduct initial outside archive queries on behalf of the Project Leader.
  • Photocopy and scanning of material for archiving and library
  • Record library loans and returns
  • General project administrative support
  • Assisting in the preparation of reports and updating records
  • Organising postal and courier transmittals
  • Attending meetings as necessary and taking minutes
Salary - £20,000 to £25,000My client is open to people with experience or graduates looking to make there first move into industry.

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