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Personal Assistant

Cisilion
Job LocationFetcham
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

PURPOSE OF THE ROLE:The Personal Assistant (PA) reports to the Chairman of the Company, whose primary responsibility is supporting the Chairman and the Leadership team. The key responsibility of the PA is to follow up on actions from the weekly Leadership meeting, the Quarterly Business Reviews (QBRs) and any other ad-hoc Leadership meetings.The role will also look after personal duties for the Chairman and support the Human Resources team with ad-hoc office management requirements.The role is based at Cisilion HQ in Leatherhead, however occasional travel to the London office and external meeting space is required.KEY RESPONSIBILITIES:Carry out confidential tasks and personal administration for the Chairman.

  • Support the Leadership team with personal administration.
  • Ensure Leadership actions are followed up and completed within timely manner.
  • Work closely with the Chairman and Leadership Team on all areas of the business.
  • Take responsibility for the diaries of the Leadership team and booking of company / departmental / Leadership and client meetings.
  • Take minutes or actions as appropriate and follow up following the Leadership and Quarterly Sales Meetings
  • Assist customers at internal meetings for clients and partners.
  • HR assistance to the People Manager on confidential senior matters.
  • Assistance with Leadership monthly expenses.
  • Central diary management for the Leadership team.
  • Manage Leadership annual leave.
  • Co-ordinate all travel requests for the Leadership team.
  • Assist with company main telephone line and front door at the LHD office.
  • Ensure offices are maintained to a high standard.
  • Management of office refurbishments / furniture / contracts / building electrics.
  • Visit the HT Office on an ad-hoc basis and liaise with Landmark on issues from furnishing to IT requirements .
  • Ensure onboarders are aware of Health and Safety procedures around office base and are familiar with Health and Safety policy.
    • EXPERIENCE REQUIRED:Essential:
  • At least 3 years experience within a similar role
  • Demonstrable experience of supporting employees at Executive Level
  • Previous experience co-ordinating Executive diaries
  • Previous experience gatekeeping’ phone lines
    • Desirable
  • Previous experience working within an IT reseller
  • Short-hand / touch typing experience
    • KEY SKILLS:Soft Skills:
  • Strong planning and organisation ability
  • Ability to form strong relationships at C-Level
  • Ability to take ownership and responsibility of tasks and projects
  • Relationship management skills
  • Ability to work efficiently under pressure
  • Good time management and prioritisation skills
    • Technical Skills:
  • Microsoft Office competence, specifically Word and Excel;
  • Highly motivated self-starter;
  • Must be able to work proactively and under pressure;
  • Great communications skills, written and verbal;
  • Great team player;
  • Attention to detail;
  • Be happy to work outside of comfort zones;
  • Enjoys making things happen.
    • Required skills
  • Communications
  • Leadership
  • Management
  • Reviews
  • Time Management

    • Keyskills :
    Communications Leadership Management Reviews Time Management

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