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Facilities Administrator

LINK GROUP
Job LocationExeter
EducationNot Mentioned
SalarySalary not specified
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Facilities AdministratorMonday - Friday 8:30 - 5:00ExeterCompany Description:Link Group connects millions of people with their assets including equities, pension and superannuation, investments, property and other financial assets. We do this by partnering with thousands of financial market participants to deliver services, solutions and technology platforms that enhance the user experience and make scaled administration simple. We help manage regulatory complexity, improve data management and provide tools to help people connect to their assets, leveraging analysis, insight and technology. Our core businesses are complemented by our expertise in digital solutions and data analytics and enable us to provide a complete service to our global network of clients and partners. (Link Asset Services is a member of Link Group.)The Facilities Administrator will ensure that the Facilities team supports the Fund Solutions, Corporate Markets and wider Divisional departments located in Beaufort House, Exeter by providing support according to SLA’s.Key Accountabilities and Main Responsibilities

  • Responsible for meeting and greeting visitors, the issuing of relevant passes and maintaining visitor logs
  • Issue and maintain records of all Exeter access control passes and audit quarterly.
  • Responsible for answering switchboard and directing calls as necessary.
  • Responsible for the management of all contractual /reactive maintenance and cleaning ensuring that all required documentation is generated, approved and filed appropriately in the site log book.
  • Responsible for the supervision of the daytime cleaning staff and supervision of contractors
  • To ensure regular liaison with building management in regards to building related activities likely to impact Link floors.
  • Responsible for the daily checks of all meeting rooms to ensure all a/v equipment is ready for use.
  • To ensure that all keys to cupboards, pedestals and lockers are managed correctly and spares are available when required.
  • Responsible for the sorting, logging and distribution of incoming and outgoing mail including Registered, Special Delivery mail and couriers, dealing with enquiries where necessary.
  • To ensure that stationery and printer stocks are monitored and re-ordered as required.
  • To ensure regular stock checks of printed stationery/IT consumables are completed and re-ordered as required.
  • To ensure regular stocks of tea, coffee and other staff welfare requirements are completed and re-ordered as required.
  • Responsible for bookings of meeting rooms and occasional buffet requests.
  • Accompany visitors onsite where necessary, including engineer visits.
  • Responsible for the daily log of Fire Marshals/First Aiders whereabouts.
  • Management of meetings rooms - Responsible for refreshments and buffets for client meeting rooms as and when required, and that refreshments are maintained.
  • Complete Health and Safety tasks including updates of the SHE portal, including monthly inspections and DSE risk assessments as required.
  • Manages archiving process - recording of contents of new boxes sent for archiving and retrieval and return of existing boxes as and when required.
    • Experience & Personal Attributes
  • Experience of working within an administrative role
  • Excellent organisations skills
  • Ability to communicate with team members, other members of staff and visitors at all levels
  • Ability to manage time, prioritise and plan work
  • Must be able to adapt to rapidly changing situations
  • Knowledge of MS Office Package – Word, Excel, PowerPoint etc.
  • Team Player
    • Additional Information:At Link we believe our people are our most important asset. We offer excellent career progression opportunities, ongoing training and development. If you thrive in a fast-paced environment, want your talent to be recognised and rewarded and are looking for a new challenge then we would love to hear from you.Together we achieve: We are an inclusive employer whose people work collaboratively. We are building a culture where difference is valued. We are doing this by encouraging, supporting and valuing the various talents and perspectives of our people and supporting flexible ways of working. We know that diversity drives innovation and innovation drives growth. Be part of the Link Group journey and together we will achieve our full potential. We treat all individuals fairly and equitably and do not discriminate on the basis of diverse characteristics including, but not limited to gender, gender identity, sexual orientation, age, ethnicity, cultural background, physical abilities/disabilities, religious or political belief, marital or family status or carers responsibilities.Candidates must have the relevant work rights to be considered for an opportunity at Link Group. Successful applicants will be required to complete background screening prior to commencement of employment.

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