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Executive Assistant

Reed
Job LocationExeter
EducationNot Mentioned
Salary£30,000 - £34,000 per annum, inc benefits
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

My client based in Exeter, areseeking a PA to support theirCEO. The rolewill be a fast-paced busy role with some overseas travel required and would suit someone with previous PA/EA experience. The role is full-time (Monday to Friday 8.30am to 5.00pm)and office-based (although some flexibility for hybrid working may be considered in the future following a 6 month training/probation period).Job PurposeTo provide full PA support to the CEO in a fast-pace entrepreneurial organisation. Duties will include forward planning, extensive diary management and travel booking, mailbox management and maintaining high-level internal and external relationships, includingthe Executive team.Key Accountabilities

  • Complex diary and meeting management
  • Arranging and booking travel itineraries, including chartered flights
  • Monitoring and managing the CEO’s mailbox and correspondence, responding and dealing with communication on their behalf
  • Ensure agendas/itineraries for meetings are organised proactively and in advance of meetings
  • Attend meetings and take confidential meeting minutes, follow up on actions
  • Assist information flow and coherence amongst the senior leadership team
  • CEO gatekeeper, screening initial enquiries and handling them appropriately
  • Carrying out background research and presenting findings
  • Build cross-functional relationships with both external and internal stakeholders
  • Woking closely with the extended Executive Assistant team, supporting each other to ensure continuity.
Key Technical Skills and Behaviours
  • Highly confidential
  • Discretion, tact and diplomacy
  • Trustworthiness & honesty
  • Expert communication skills
  • Exceptional organisational skills
  • Proactive approach
  • Great relationship builder and interpersonal skills
  • Flexible and approachable
  • Problem solver with eager willingness to accept and meet challenges with a ‘can do’ attitude
  • Understanding of business processes
  • Attention to detail and drive to continuously improve
  • Hands-on approach and proven ability to multi-task, work under pressure and to strict deadlines
  • Ability to work cohesively as part of an Executive team
Essential experience
  • At least 5 years of PA experience, ideally at C Suite level
What you can expect
  • Working in partnership with a respectful, friendly, approachable and entrepreneurial CEO
  • Supportive and friendly environment, no blame culture
  • Opportunity for growth of scope of work within the role
  • New and modern office in a busy and innovative environment
  • Fast paced and varied role
  • Role autonomy

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