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Administration Assistant

WilsonHCG-EMEA
Job LocationExeter
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Administration Assistant - ExeterA Top 100 Law firm with offices based in Bristol, London and Exeter is seeking an enthusiastic Administration Assistant to join their Exeter team in the busy Business Support department, providing efficient and effective administrative support to the Lawyers and PAs.The team is looking for someone with a proactive approach who will maintain a high quality of service while developing strong and trusted working relationships with staff and clients at all levels. This role will be reporting into the Business Support Supervisor.The Role:

  • Maintaining client records and updating new client enquiries for follow-up
  • Assisting with the preparation of client correspondence for postage
  • Assist in the preparation of transaction/completion and other documents as required
  • Answering the telephone, accurate message taking with timely delivery to team lawyers
  • Accurate record keeping and file maintenance
  • Develop knowledge of the departments clients and their business
  • Strive to provide the highest levels of support to both internal and external clients
  • Cashiers run daily
  • Support other team members by sharing knowledge and ensuring own and others skills are developed
  • Produce high quality work, first time, in order to support fee-earning capacity across the firm
  • Distribution of post within the department
  • Scanning, photocopying and binding of legal documents.
  • Scheduling of deeds and documents
  • Assisting PAs in the SWTRE and EPS teams (expense claims, travel/hotel bookings)
    • Experience and Qualifications Required:
  • Good level of basic education including Grade C or above in Maths and English at GCSE (or equivalent)
  • Competent with Microsoft products (Word, Excel, Outlook etc) and using data management systems
  • Experience of working under compliance and file maintenance procedures is desirable but not essential
  • Excellent communication skills, both externally and internally
  • Ability to work under pressure
  • Excellent organisational skills with a methodical approach towards workloads

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