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Personal Assistant - Contract

Michael Page Scotland
Job LocationEdinburgh
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract , full-time

Job Description

Our client have a opportunity for a PA to join the Office Services Team in our Edinburgh office as follows. The PA will work with our Tax & Succession department. The position is on a full-time 12 month fixed-term contract basis.The role will principally be based in the Edinburgh office, initially full-time office based, but the Firm supports a hybrid working approach through our Smarter Working policy.Client DetailsLeading law firmDescriptionThe successful candidates will provide a proactive and comprehensive PA service to Partners & Fee earners to enable them to focus their time on providing legal services to clients.As a PA you will:

  • Managing diaries, ensuring these are kept up-to-date and include all meetings and periods of absence (e.g. holidays, etc.);
  • Keeping Partner/Fee Earner advised of upcoming activities and provide any required papers in advance;
  • Arranging internal and external meetings including the booking of rooms, arranging refreshments and equipment as required. Checking rooms prior to meetings and liaising with other attendees;
  • Preparing and distributing meeting packs/working papers in advance of diarised meetings.
  • Arranging travel requirements;
  • Producing Aderant reports;
  • Ensuring out-going mail and enclosures are ready for collection by the mailroom. All documentation should be signed and sealed, where possible and should be ready in a timely manner;
  • Sending of emails as and when required;
  • Taking telephone calls and dealing with appropriately;
  • Taking accurate messages where required and passing messages on in a timely manner; and
  • Monitoring post and/or e-mails as required and ensuring all relevant client related correspondence is direct to the appropriate fee earner.
PAs also complete our CMI and AML processes for their teams and assist fee-earners in organising Business Development and Marketing activities as required.As a PA you will also assist and liaise with fee-earners and the Finance team for any financial matters including Cashroom and Billing tasks e.g. raising bank transfers requests and assisting in the production of fee letters/emails.Profile
  • Legal Secretarial and PA experience is essential;
  • Excellent communication, organisational, team and interpersonal skills;
  • Attention to detail is a must along with confidentiality;
  • Ability to work on own initiative and prioritise own workload;
  • Flexible and dependable and able to take the initiative;
  • Ability to work to tight deadlines and remain calm under pressure;
  • Ability to multi-task;
  • Advanced knowledge of Microsoft Office and other in-house software packages in use; and
  • Ability to build and maintain strong relationships in a confident & professional manner.
Job Offer
  • Contract with potential of permanent
  • Full-time
  • Great additional benefits

Keyskills :
"personal assistant""PA""EA"

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