Part Time Bookkeeper

Job Description

Office Angels are currently recruiting for a Part Time Bookkeeper to join our client based in Edinburgh City Centre. The salary for this role is £25,000 per annum, working 2 days a week (16 hours with 30 minute lunch).This is a key role within this company. The successful candidate will maintain the financial records of the clients two separate entities on Xero accounts. Both entities have separate bank accounts, and rely on feeder electronic applications such as Paypal.Most transactions are electronic although cash is used and requires to be accounted for. This is a wide-ranging role and requires good numeric, IT (XERO, EXCEL and Word), organisational and communication skills and a can-do attitude.Duties and Tasks:

• Counting, banking and logging any collections.
• Inputting and categorising income in Xero and Donations Coordinator.
• Keeping track of standing orders and gift aid declarations.
• Prepare monthly "Givings" reports.
• Submitting monthly gift aid claims to HMRC.
• Inputting all payments into Xero, checking all invoices and receipts for accuracy and sense; checking the coding.
• Reconciling bank statements with Xero transactions.
• Making bank payments through the banking portal.
• Ensuring all bank transactions in Xero are accurately recorded.
• Monitoring the current account balances.
• Collating monthly payroll data for processing and arranging salary and HMRC payments through the bank portal.
• Updating the pensions portal each month and making sure the correct contributions are collected.
• Dealing with invoices .
• Collating and sending out "Thank you" letters annually in April to cover over the previous tax year.
• Prepare monthly account reconciliations to assist in preparation of Management Accounts.
• Ensure all transaction are adequately supported on Xero for annual audit and assist in preparation of annual reconciliations and collation of information required for the audit.
• Reconciling bank statements with Xero transactions.
• Counting donations and retail shop cash for banking.
• Collating income from donations from Just Giving to repay City of Edinburgh Council quarterly.
• Preparing stocktake sheet for shop from iZettle for shop manager.
• Completing shop sales monthly reconciliation spreadsheet.
• Collate monthly visitor numbers, shop sales, tour and donations income report.
• Sending monthly visitor statistics to Visit Scotland.
• Invoicing for events in Xero as directed by Operations Manager.
• Keeping "Events Schedule" spreadsheet up to date.
• Transferring any online donations received through Paypal into intercompany account and post journal entry to the clients account.
• Inputting all payments into Xero, checking all invoices and receipts for accuracy and sense; checking the coding.
• Making bank payments through the portal.
• Prepare monthly account reconciliations to assist in preparation of Management Accounts.
• Ensure all transaction are adequately supported on Xero for annual audit and assist in preparation of annual reconciliations and collation of information required for the audit.

Skills and attributes:

• Good finance and book keeping skills, with an attention to detail.
• Ability to liaise with members of staff, customers and stakeholders.
• Excellent numeric and communication skills and strong inter-personal skills.
• Book keeping Qualification (AAT or equivalent)
• Development and management of financial processes.
• Knowledge of Xero, Just Giving, iZettle, PayPal
• Knowledge of Microsoft applications (Word, Excel, Calendar).
• Proven track record in book keeping and financial administration. (Minimum of 3 years)
• Previous experience in office administration.
• Experience of managing and maintaining databases.
• Experience of working for a charity (paid or voluntary) and/or experience of working with volunteers.
• Ability to work on own initiative to agreed plans and targets.
• Flexibility.
• Be a good organiser.

Benefits:

• 5% employer pension contribution
• Some home working may be agreed
• 11.2 days holiday (56hrs) including some public holidays
• Based in the city centre, therefore easy to get to

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.