Office Co-ordinator (Part-Time)

Job Description

Office Co-ordinator (Part-Time)Edinburgh, City of EdinburghThe OrganisationThe International Institute for Environment and Development (IIED) is a policy and action research organisation promoting sustainable development and linking local priorities to global challenges. We are based in London and work on five continents with someof the worlds most vulnerable people to strengthen their voice in the decision-making arenas that affect them. With more than 150 members of staff working with associates and partners around the world, IIED has been at the forefront of evidence-based policymakingin sustainable development for over 50 years.We are currently seeking an Office Co-ordinator to join our team in Edinburgh on a permanent, part-time basis, working 30 hours per week (9am to 4pm Monday to Friday).Our Edinburgh office can support up to 25 people, although on a day-to-day basis, there are generally around eight of our colleagues working there. The role reports into the Operations Manager who is based in London. The Benefits- Salary of £28,665 - £34,688 per annum pro rata- 25 days annual leave per year, increasing by one day for every completed 2 years service up to 30 days for full-time staff with 10 years service (pro rata). We are also closed between Christmas and New Year and this is additional paid holiday- 7.5% employers pension contributions to the IIED pension scheme- A range of flexible working options for all employees after a qualifying period- Enhanced maternity, paternity and adoption policies- An employee protection scheme offering a flexible menu of benefits such as life insurance, spouse and partner life cover, critical illness and/or income protection coverThis is a brilliant opportunity for an effective administrator with strong IT background and communication skills to support the delivery of the responsibilities of the facilities team and the wider organisation.We put our employees at the forefront of our priorities which is why we offer a fantastic and extensive list of benefits. Whether youre after financial security with enhanced parental leave and sick pay, the option for flexible and home working or excellentlearning and development opportunities, well make sure youre taken care of.So, if you want to be part of the strong foundation of our workforce and support us to deliver positive change on a global scale, then apply today!The RoleAs an Office Co-ordinator, you will assist with the smooth running of our Edinburgh office.Providing a friendly and welcoming environment for staff, you will act as the first point of contact for all Edinburgh based staff requests relating to their working environment, including health and safety issues.You will also provide IT support to staff, liaise with our IT service provider, carry out inductions and training and help to arrange travel and accommodation.Additionally, you will:- Ensure meeting room equipment is in working order- Arrange Edinburgh based social functions for staff- Process invoices and track payments- Ensure up-to-date information is available on the SharePoint Facilities intranet siteAbout YouTo be considered as an Office Co-ordinator, you will need:- Experience in a similar service and administration and/or office support orientated role- Experience providing support to financial administration processes- The ability to set up, implement and maintain office systems- Good knowledge of IT and Office 365- Good written and verbal communication skills- A proactive, flexible effective planner with a I can do attitude- At a minimum, A-Levels or an equivalent level of education or equivalent experienceThe closing date for this role is Tuesday 18th April 2023.Other organisations may call this role Office Administrator, Office Manager, Administrator, Admin Assistant, Office Assistant, Operations Co-ordinator, Receptionist, or Secretary.Webrecruit and IIED are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct businessand we believe that the more inclusive our environments are, the better our work will be.So, if you want to help us build a fairer, more sustainable world as an Office Co-ordinator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.