Finance Assistant Part-time

Job Description

RECRUITMENTiQ is working in partnership with a private clinic based in Edinburgh that is looking for a Finance Assistant to join theteam, working 20 hours per week.The RoleTo support theClinics day-to-day operational finance functions by delivering accurate and timely recording of financial information to the clinics finance systems and liaising with staff, suppliers, patients, insurers and consultants regarding financialmatters.Key AccountabilitiesOverall

• To create a positive, supportive and collaborative working environment;
• To always act in a professional manner and maintain sound effective working relationships with all service users, clinic staff;
• To continually seek ways to improve efficiencies in the direct remit of the role and in the wider clinic;
• To actively contribute to the future success of the clinic, in particular, to your department by identifying new opportunities; by recommending, developing or improving services;

Accounts Payable

• Sort and match Invoice and Delivery Notes;
• Prepare weekly BACs payment run, faster payments and direct debits in line with business requirements;
• Arrange cheques for non-APAS suppliers, and arrange Supplier setups with Head Office.

Billing

• Process daily Tecsis forms, update pricing on APAS and ensure accuracy of all charge sheets;
• Undertake and complete outpatient billing as required;
• Log and post all cheques received onto log sheet, through the post and Daily Cash sheets;
• Post all credit card and cash payments from Daily Cash sheets, received daily from reception;
• Management of Petty Cash, monthly Petty Cash reconciliation and posting of month-end journals;
• Action any HUB queries;

General

• Provide assistance/cover for Billing/Accounts Payable reporting such as;
• Radiology and Physio;
• Consultant, Anaesthetist, Room Rent;
• Check and action finance email mailbox and departmental voicemail messages;
• Sort finance posts;
• Collect paperwork from finance dropbox and allocate as required;
• Answering telephone payments/queries, filing, photocopying and scanning as required;
• Arrange Bank runs with Facilities for Petty Cash;
• Provide cover for the Billing and Finance Administrator;
• Maintaining Training log;
• Assist with the collation of Audit requests/info;
• Any ad hoc duties as required by the Finance Manager;

Qualifications, Skills and ExperienceEssential

• Experience working in a finance department
• Excellent communication skills, both written and verbal
• Must be strong numerically and have excellent attention to detail and accuracy;
• Knowledge of computerised accounting packages;
• Have excellent working knowledge of Microsoft Office software
• Being discrete, trustworthy and reliable;
• Ability to multitask and prioritise work to meet deadlines
• Ability to take initiative and ownership of tasks;
• Ability to work as part of a team or on an individual basis.
• Previous experience within a similar role
• Ability to process billing through Purchase ledger
• Allocation of payments
• Supplier Set-Up
• Experience in using Microsoft Excel and Word
• Experience in handling Petty Cash

Desirable

• Finance Qualification
• Knowledge of Private Medical Insurance
• Knowledge of finance processes - Month-end/Year-End and Audit
• Working with the private healthcare sector
• Taking telephone payments
• Performing reconciliations
• Debt management
• Experience in using Powerpoint
• Experience in producing reports
• Experience in dealing with Departmental mail
• Knowledge of BACs Payment Runs/Faster Payments and Direct Debits

Benefits

• Free Gym membership
• Pension scheme and an annual leave entitlement (increases with service)
• In-house Investing In You training programme
• HIVE discount portal for Retail, leisure and holiday discounts
• Well-being support and an Employee Assistance programme
• Cycle to work, Employee referral scheme

We commit to our employees well-being through training, support and reward.To be considered for the role, please send us your CV along with a covering letter.