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Document Controller

Job LocationEdinburgh
EducationNot Mentioned
Salary124.00 per day
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary , full-time

Job Description

Pertemps are recruiting for a Document Controller to work with a Public Sector Inquiry on an ongoing assignment until May 2023. The successful candidate will work with the Records Management Team to deal with highly sensitive and confidential informationin regards to the Inquiry. This post offers an excellent opportunity for a highly conscientious individual to gain further experience in a dynamic, multi-disciplinary environment, where they will be making a significant contribution in a high profile role.Role: Document ControllerPay: £124 per dayHours: 37.5hrs per weekLocation: Edinburgh City CentreResponsibilities- Develop extensive knowledge of the Inquirys evidence database and its contents and will assist in providing support to the Inquiry team and to core participants legal representatives so that they can use the database to its full potential. In particular,Counsel to the Inquiry will rely on the document management team to source documents promptly and assist in preparation of the documentary evidence- Process incoming correspondence and evidence received by the Inquiry to meet deadlines for legal analysis to be conducted- Liaise with stakeholders to ensure the safe return of hard copy records received by the Inquiry- Maintain an accurate record of information received by using the Inquirys electronic Record and Document Management system- Analyse documentary evidence gathered by the Inquiry, which will include the handling and management of sensitive and confidential information- Import unprocessed source data into the evidence database following very detailed process workflows - ensuring accuracy at all times and adhering to internal guidelines to mitigate risk- Take part in the analysis and coding of documents added to the evidence database- Complete and support the maintenance of the Inquirys Asset Register- Support the processing of the Inquirys Confidentiality Agreements- Work with colleagues to ensure that the core bundle of evidence is ready and shared with core participants in time for the Inquirys oral hearings- Ensure compliance with relevant legislation, such as Data Protection (DP) and the General Data Protection Regulation (GDPR)- Ensure day-to-day delivery and completion of business processes and timelines- Work as part of a multi-disciplinary team establishing effective working relationships with colleagues- Work to ensure the integrity of the Inquiry, safeguarding organisational, personal and reputational risk- Where required, work across other functions in the REM team, to ensure the efficient and effective delivery of the Inquirys business- Be able to work at a trauma skilled level, demonstrating an understanding of the complex factors involved in engagement with Inquiry witnesses and the impact of trauma.-Experience Required- High levels of interpersonal skills, including negotiation and influencing- Experience of working in small and medium sized teams- High degrees of resilience and dealing with distressing subject matter- Proven experience of working under pressure and to tight timelines- Proven experience of handling sensitive information- Proven experience in working autonomously and assuming responsibility for document quality standards- Well-developed oral and written communication skills- Excellent skills in attention to detail- Ability to organise and collate robust information received from a variety of sources in decision making- Flexibility to work across the various functions in the wider REM Team.Please note appointment on this post will be dependent on successful vetting checks and candidates will have to obtain a valid basic disclosure. If you would like to be considered for this role, please submit your CV today.

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