Commercial Administrator

Job Description

Job Reference: TS/JH/23-11/734Job Title: Commercial AdministratorLocation: Edinburgh Applicants must have the right to work in the UKContract:Permanent Hours per week: Monday,Tuesday,Wednesday,Thursday,Friday - 08:00 - 16:30 - 37.5 hours per weekBusiness OverviewThe Atalian Servest workforce is made up of 30,000 passionate, responsive, and knowledgeable colleagues, all of whom deliver sustainable and award-winning FM solutions to our clients.Our corporate departments support our operational divisions and ensure we can provide an exceptional level of service to our clients. With various career paths available, our office-based teams are essential to our award-winning service delivery.Role OverviewWe are currently recruiting for a Commercial Administrator to join our passionate and driven team based at our Edinburgh office.Responsible for the timely invoicing and co-ordination of payment applications and queries for delegated contracts.Benefits

• Informal hybrid / flexible working arrangements
• 25 days holiday + bank holidays
• Free fruit in our offices
• Subsidised vending machines
• Access to Wagestreama financial well-being tool
• After 2 years working with us, youll get your birthday off work!
• Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
• Wide range of retail discounts
• Regular social and charity events held in our offices
• Get involved in charity events in the local community

Wellbeing

• Discounted gym membership
• Eye test £25 voucher and up to £100 towards glasses
• Join our Cycle to Work scheme via salary sacrifice
• Access to CHROMA, our internal colleague-led diversity and inclusion communityjoin a committee or take part in our D&I initiatives and events
• Access to internal Mental Health First Aiders

Career development and recognition

• Immediate access to Opportunity our internal Learning and Development platform
• Required professional membership fees paid for
• Opportunity to win monthly Atalian Servest Superstar Awards
• Long service awards

Key Responsibilities:

• Ensuring agreed timescales for the invoicing process are met
• Ensuring that the correct documentation and process procedures are complied with when processing invoices
• Producing and maintaining invoice packs for submission to clients
• Pricing and producing client application / invoices in line with billing timetable
• Working proactively to reduce current level and ageing of delegated contracts WIP
• Chasing supplier invoices when required to ensure timeous invoicing
• Accurate Updating of Concept System: LOC codes/Cost Code checking/amend

Other

• Raise Annual PPM orders ensuring aligned with contract period
• Any other duties as and when required that are commensurate to the role
• Confident workings within Microsoft Excel

About You:

• Proven experience in a similar role advantageous
• Strong IT skills including Microsoft Excel.
• Ability to work using own initiative or as part of the wider FM team
• Computer literate, experience in Excel & Finance systems essential
• Diligent, numerate with excellent attention to detail
• Ability to prioritise and organise own work whilst working on a variety of tasks
• Excellent communication and interpersonal skills

How to apply If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply!Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500! (T&Cs apply)https://b/form/f3343c912a8643b69cfdc89dc2bbba8fDiversity & Inclusion We are an equal-opportunity employer and are proud of the diversity represented across our business. In 2021 we won the IWFM award for our diversity and inclusion initiative, CHROMA and we are proud to have also achieved the Disability Confident Level 2Standard as well as being signatories of the Race at Work Charter and Mental Health at Work Commitment.