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PA secretary

Pertemps Glasgow Perms
Job LocationDumbarton
EducationNot Mentioned
Salary13.30 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary , full-time Work from home

Job Description

Our client who is based in West Dunbartonshire, have an exciting opportunity for a PA to the Chief Officer, on a temporary basis. Hours of work are 35 hours per week, Monday to Friday and will be based in Dumbarton. First 2 weeks will be based in Officein Dumbarton for induction and support, thereafter option to work from home.The Pay rate will be £13.30 per hour.Job role:

  • Provide confidential, professional secretarial administrative support to the Strategic Leadership Group (SLG).
  • Extensive diary management and forward planning to include the management of meetings, functions, and appointments.
  • Filter all incoming mail and deal with appropriately.
  • Screen telephone calls, enquiries, and requests - handle as appropriate
  • Filter all incoming mail and deal with appropriately.
  • Ensure proactive and extensive diary management and forward planning to include the management of meetings, functions, and appointments. Screen telephone calls, enquiries, and requests - handle as appropriate
  • Ensure that all reports are populated into the forward planner including committees, and various senior groups within set timescales. Ensure report formatting is accurate and upload reports to CMIS where required.
  • Attend and record minutes of meeting and distribute
  • Prepare and circulate reports, papers, and correspondence in advance of meetings.
  • Prepare briefings in an agreed template.
  • Draft letters, reports and collate of information.
  • Microsoft management, using the full Microsoft Office Suite including preparation of presentations using Microsoft PowerPoint.
  • Undertake word processing including audio and touch typing
  • Order hospitality for meetings as required.
  • Undertake event management as required
  • Organise travel/accommodation and conferences and preparation of expenses.
  • Undertake finance administration, i.e., Corporate Purchase Cards, invoicing, raising cheques.
Key Skills:
  • Experience in working at a high corporate level
  • Experience of working in a pressurised environment
  • Liaising with a wide range of internal and external stakeholders
  • Experience of using Microsoft Office packages
  • Knowledge and Skill
  • A broad understanding of the corporate agenda
  • A good knowledge of the workings of the department
  • Typing/word processing
  • Ability to work effectively within a team environment and work on own initiative
  • Excellent written and oral communication skills
  • Self-motivated and ability to work under pressure to tight deadlines

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