Executive Assistant

Job Description

Executive AssistantDerby3-6 month FTC£26,000Macildowie HR is delighted to be supporting a public sector organisation in Derby with the recruitment of an Executive Assistant to join their team on a temporary basis. This is a full time position due to last around 3-6 months months. A mixture of working from home and in the office, this company offers flexibility and a great culture. Working hours are 37 hours per week 8:30-5pm.Role & Responsibilities:Provide efficient secretarial, administrative and executive support to the Executive members, including preparation of letters; organisation and servicing of meetings; diary management; organising conferences and travel arrangements.Organise and support Co-Executive meetings and other management meetings including Boards and Committees when required.Provide comprehensive effective executive support as appropriate, ensuring that accurate records are maintained. Manage the diaries of the Directors ensuring they are provided with associated paperwork and fully prepared for meetings. Work closely with Directors and partners to produce Board reports and ensure Board decisions and actions are communicated effectively and followed up. Take responsibility for dealing with enquiries promptly, politely and efficiently, coordinating communications and actions on behalf of Directors and Exec team.Organise, facilitate and attend meetings, taking any required notes or actions ensuring that issues raised are disseminated to the relevant managers.Ensure relevant/appropriate information can be accessed by Directors regarding updates and arrange training and development activities to enable them to carry out their duties effectively.Carry out confidential work for other group managers and/or Board members as requested and provide cover for the team as required.Ideal Candidate:Proven relevant experience of Exec Assistant support at Exec Director level Computer literate, with experience of MS Office and ability to present clearly written reportsExperience of organising, planning and servicing meetings and minute taking.Demonstrates awareness of the importance of confidentiality and effective governance.Strong organisational skills, with ability to prioritise and work on own initiative.Minute taking experience essential Ability to plan timescales and workload and confident in challenging others to meet deadlines.Analytical skills to assess, interrogate and challenge numeric and written data.Attention to detail skills/natural aptitude.Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majorityof the regions premier employers. To search for all of our live jobs please visit us at macildowie.com.Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. After applying for this role youll be sent a request for your consentto hold your data on our systems. If you would like information on how we will process your data please go to our website and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing noticefor Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We cant provide direct links as email address and website urls within our job adverts are removed by some of the websites on whichwe advertise.