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Accounts Assistant - Accounts Payable

Next Best Move
Job LocationDartford
EducationNot Mentioned
Salary£24,000 - £29,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Our client a leading facilities company based in Dartford is seeking an Accounts Assistant - Accounts Payable to join the team. The ideal candidate will have 1 - 2 years of experience within an similar accounts payable position.This is a full-time permanent position, based in the Dartford head office.Responsibilities and Key Activities for this Role

  • Entering supplier/subcontractor invoices onto Excel and SAGE.
  • Responding to emails, providing updates, and supporting documentation promptly and on every occasion.
  • Providing the Accounts Manager with information on who needs to be paid in each payment run and arranging the payments upon authorisation.
  • Reconciling invoices to statements.
  • Producing CIS Returns and Statements and providing them to HMRC and subcontractors.
  • Checking invoices issued to us to match the purchase orders, proactively querying, and being responsible for spending via the relevant manager.
  • Providing remittances for all payments made.
  • Updating the WIP with each batch of invoices entered.
  • Informing Accounts Manager monthly of any queried or problematic accounts in our Aged Creditors analysis.
  • Looking for alternative options for suppliers. In time arranging for preferential terms, which could be via value-based discounts, early settlement rebates, or simply better discounts.
  • Maintaining a supplier/subcontractor approved list.
  • Distributing invoices for signing to appropriate managers.
  • Ensuring scoring of suppliers/subcontractors is occurring and keeping a regular table of scores (using trigger points to address concerns where appropriate).
  • Generally looking to improve our processes and proactively question expenditure.
  • Carry out expense runs, including checking for anomalies, legitimacy of claims and submitting payment.
  • Carrying out any other ad hoc duties as required by Finance Director or Accounts Manager,
Skills and Experience
  • The ideal candidate would have prior experience managing an account payable function.
  • Ability to work under pressure maintaining tight deadlines, high concentration levels and keeping up with workflow requirements.
  • Strong knowledge in Microsoft Excel, Word and Outlook are minimum requirements, as well as SAGE and company database following training.
  • Good organisation and ability to prioritise.
  • Good Communication Skills. Ability to communicate with all manner of people in differing circumstances.
  • Excellent attention to detail and accuracy.
  • Experience in managing multiple suppliers and vendors.
  • Accounting and number-focused for accuracy.
  • Confidentiality.
We offer
  • £25,000-£29,000 annual Salary dependent upon experience and 25 days holiday plus bank holidays.
This is an office-based role, and will start ASAP. If you would like to apply for this role, please submit a CV

Keyskills :
Accounts AssistantAccounts PayableCommunication SkillsPaymentsSage

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