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Project Support Analyst

Capita
Job LocationCroydon
EducationNot Mentioned
Salary£30,000 - £34,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Join us as an HEO - PSO with Home Office – CroydonThe Home OfficeThis role is an exciting opportunity for a dynamic and innovative person to be at the forefront of change in one of the great Departments of State. We are delivering significant transformation in order to continue keeping our citizens safe and our country secure.About CapitaAt Capita, we support clients across a range of sectors, includinglocalGovernment,centralGovernment, education, transport, health, life and pensions, insurance and other private sector organisations. We support with expertise applied by the talent across our business in combination with technology, insight and analytics to keep our clients ahead of change, sharper than competitors and more efficient than ever – and we always need new talent to help us achieve our goals.Responsibilities of the post

  • Provide general support to Senior Manager – inbox and diary management & Secretariat.
  • Carry out regular forward looks on the Senior Managers diaries to ensure any clashes are picked up and resolved
  • Take the initiative on meeting requests proactively making decisions on when to schedule a meeting and be confident in changing meeting arrangements at short notice juggling diaries as required
  • Develop a collaborative approach and demonstrate the ability to build strong relationships across the programme team, and with wider stakeholders
  • Planning and scheduling – Implement and maintain appropriate systems to enable effective running of the team.
  • Stakeholder – Manage professional relationships with a wide range of internal and external stakeholders, and act as lead point of contact for some external parties. Draft correspondence as required.
  • Managing weekly team returns, ensuring they are updated and returned in a timely manner.
  • Supporting administrative tasks for the team including meeting booking, arranging training workshops, etc.
  • Supporting the Senior Manager and team more widely on ad hoc tasks as required.
  • Coordination and administration of activities to support the Senior Manager and the wider team
  • Research and compile reports/presentations on behalf of the Senior Manager
    • Essential:
  • Attention to detail
  • Stakeholder management
  • Knowledge of the secretariat function of boards
  • Can take initiative and exercises judgement, drawing on previous experience
  • Work ethic and pro-activeness are key
  • “Self-starter” who can manage own workload and priorities
  • Administrative experience in Management support or secretarial role
  • Highly organised/ time management
  • A transparent and collaborative approach to decision making
  • Initiative and organisation skills
  • Excellent communications skills, both verbal and written
  • Reporting & Analysis
  • Risk & Issue Management
  • Proficient in Microsoft Word, Excel, PowerPoint and Microsoft Visio
    • Please note, successful candidates will be expected to go through vetting and Security Clearance

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