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Accounts Assistant

Price Personnel Ltd
Job LocationCroydon
EducationNot Mentioned
Salary26,000 - 32,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Purpose of Role:The role of Assistant is to provide a professional and efficient service to the finance function, monitoring how much is owed at all times and providing accurate financial information as needed.Key Responsibilities:Primary

  • Process and code invoices on to the database
  • Reconcile delivery notes and purchase orders to invoices received
  • Set up new supplier accounts and maintain existing account details within the purchase ledger
  • Monthly reconciliation of supplier statements
  • Deal with purchase enquiries
  • Prepare supplier and Sub-contractor payments report for approval
  • Preparation of Prompt payments for approval
  • Allocation of DDs and supplier payments
  • Send out supplier remittances
  • Increase of credit card limits
  • Ordering of new credit cards
  • Database to Sage transfer
  • To Be Invoiced listing
  • Job Bagging
  • Invoicing
  • Checking customers credit ratings
  • Timely and effective collection of all debts and customer payments
  • Maintaining contact with clients to ensure invoices are clear for payment
  • Resolving queries both internally and externally around outstanding invoices
  • Posting and allocating daily receipts to accounting systems
  • Preparation of the aged debtors cash forecast
  • Send out statements to clients
  • Initiating court proceedings on bad debts, and monitoring of proceedings
  • Sales invoice rejections
  • Monthly visit invoicing and budgets
  • Client discount returns
  • Follow-up PMS for invoicing
Secondary
  • CIS Return including emailing of statements
  • Expenses Journal/Reconciliation
  • End of month Sage to data base sales reconciliation
  • Business Statistics return
  • Sales reports for discount accruals
  • Final Sage import for month
  • Materials/Sub-contractor accruals
  • Visa download
  • Flash Forecast - Sub-contractor/Prompt payments
  • Reconciliation of Supplier/Sub-contractor statements
  • Reconciliation of Sage accounts
  • Produce sales invoicing forecasts
  • Discount invoices for the Sub-contractors
  • Prepare the Retention Report for Finance Director
  • Preparation of the Sales Accrual Report
Skills Required
  • Great interpersonal and communications skills
  • Good team working skills
  • The ability to work to monthly deadlines
  • Flexible attitude
  • Calm, confident manner to handle potentially uncomfortable conversations
  • The ability to work to monthly deadlines
  • Ability to reconcile complex accounts and have excellent attention to detail
  • An aptitude for IT - knowledge of software packages like Excel and Sage
  • Ability to establish and maintain good client relationships, both internally and externally at all levels

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