Interim Procurement Manager

Job Description

To take responsibility for negotiating high-value tenders and contracts for goods and services, achieving the most economically advantageous outcome for the Trust.Client DetailsFoundation Group Procurement Shared Service (FGPSS) responsible for the effective management of supplier performance within a defined category of products/services on behalf of the 3 Trusts in the West Midlands.Description

• To take responsibility for negotiating high-value tenders and contracts for goods and services, achieving the most economically advantageous outcome for the Trust
• Prepare specifications, invite tenders and quotes, negotiate and place orders and contracts in respect of all purchases not covered by National and regional contracts/arrangement ensuring that Trust stakeholder business needs and objectives are fulfilled
• To operate effective information systems to ensure accessibility of data that adds value to decision making
• To achieve savings targets in line with the FGPSS formal CIP and Efficiency Plan
• To provide procurement and supply chain services to all Divisions across the FGPSS
• To deliver measurable savings from revenue expenditure to support the FGPSS Cost Improvement Plan
• To develop internal supply chain processes to the benefit of other Departments
• Strategic Sourcing - actively research and evaluate new sources of product/services, particularly offering efficiency
• Conduct formal high-value tenders in line with EU Legislation
• To contribute to the development and implementation of Procurement strategy, supporting the FGPSS business plan
• To deliver against agreed annual cost reduction targets and report on action taken
• Develop supplier relationships; negotiate with senior personnel of supplying companies, undertaking visits to supplier sites when appropriate
• To liaise with senior purchasing staff within other NHS Trusts, Purchasing Consortiums, and NHS Supply Chain, to identify opportunities for improving value
• To establish service quality standards and thereafter to ensure the effective monitoring of contract performance, through KPIs
• To ensure appropriate customer input into the procurement decision-making process
• To ensure that Standing Financial Instructions and Standing Orders, EU Regulations and other statutory and regulatory requirements are followed, explaining legal obligations to untrained staff in other departments
• Research the marketplace, giving due consideration to financial status of suppliers; ability to supply and maintain continuity of supply. Undertake product and equipment evaluations/trials and site visits as necessary
• Conduct detailed evaluation of tender returns, using appropriate financial assessment and purchasing and supply criteria. Ensure products and supplier meet required standards according to English and EU law
• Ensure that procedures are carried out in a timely manner in accordance with the needs of the organisation
• Prepare Freedom of Information file and provide prompt responses to F.O.I. requests
• Award contracts, providing formal de-briefings to suppliers and departments as necessary
• Prepare and update tender reports and record/report savings
• Record contract details on appropriate e-commerce system
• To monitor supplier performance and liaise with suppliers to resolve problems
• To ensure that all clinical or non-clinical risks issues identified are dealt with effectively from a Procurement perspective
• Participate in the development and use of Procurement Information systems using the system to assist local management and utilise information that will guide the award of contracts

Profile

• MCIPS qualification or equivalent experience
• Expertise in Category and Contract management and EU Procurement obtained via formal training as well as significant experience
• Successful track record of delivering cost reductions
• Proven track record of resolving queries and influencing people and building collaborative partnerships with suppliers/client
• Evidence of experience of negotiating contracts in large organisation and a track record of achieving significant cost reductions and value-added activities

Job Offer

• Hybrid working approach - can be based in Nuneaton, Warwick or Hereford
• £200 - £300 per day
• 3 - 6 months
• Opportunity for a permanent contract if desired