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School Office Administrator

PA Business Support Limited
Job LocationColchester
EducationNot Mentioned
Salary£23,605 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Our client, a lovely school in North Essex is looking for an Office administrator to join their small office team to undertake financial, personnel, pupil-related, and other administrative work to ensure an efficient and effective administrative servicefor the school.The total hours are 37 hours per week (8.00 - 4.00 each day, with 30 minutes for lunch, and 8.00 - 3.30 on Fridays.) It’s also term time, plus 5 non pupil days, plus one additional week per year (40 weeks in school) for absolute clarity on hoursand demands.The role would include but not be limited to :

  • Finance-based tasks - invoicing, placing orders, BAC payments, reconciliation of weekly payments made to the school, dealing with SEN, FSM, and pupil premium funding
  • Ensure preparation of orders, check full receipt, and ensure payment of goods and services.
  • Ensure all financial administration is carried out in accordance with appropriate LA and school financial regulations and policies.
Personnel
  • Maintain manual and computerised personnel records
  • Be responsible for all administration associated with the appointment of new staff including pre-employment checks and producing contracts.
  • To be responsible for administering the DBS procedure in school
  • Ensuring all volunteers have DBS clearance.
  • Assist with the allocation of tasks to the Admin Assistant.
  • To assist with the training of the Admin Assistant.
Admin
  • To take responsibility for dealing with complex inquiries
  • To draft correspondence and other documentation to the Headteacher’s specification.
  • Undertake project/research work as required.
  • Develop and implement appropriate administrative systems/procedures as required in liaison with the School Business Manager.
  • Take minutes as required.
  • To ensure an effective file management system including word processing packages on the administration computer system.
  • To produce a database of standard letters, forms, etc using standardised school format.
  • To undertake other administrative and word processing duties as may be required in the main office and for the Headteacher.
  • To assist with the office email account. Check regularly and forward emails as appropriate to other members of staff.
  • Ensure emails are dealt with and responded to promptly. Use attachments and scanned documents appropriately.
This role will also be clerk to the Governors. Please apply for a full JD and task list.With regret, we will not be able to contact you if your application is unsuccessful.

Keyskills :
FinanceOffice AdministrationPersonnelSchool administrationgoverning board

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