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Office Manager / PA

Job LocationCobalt Business Park
EducationNot Mentioned
Salary18,000 - 25,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent,full-timeB

Job Description

Main Responsibilities of the Role:Executive Assistant Duties:

  • Providing personalised and timely support to the UK Director
  • Providing administrative support for various corporate transactions and projects
  • Managing information flow in a timely and accurate manner
  • Managing Directors calendars and arranging meetings
  • Travel and accommodation arrangements
  • Taking minutes for meetings
  • Formatting information for internal and external communications - memos, emails, presentations and reports
  • Screen and direct phone calls for the Directors
  • General admin duties
Office Management Duties:
  • Facilities management - building repairs, office supplies, stocked and tidy
  • Meet and greet visitors to the office
  • Assume ownership of the appearance and productive state of the office, to include common areas, conference rooms, kitchen and games area
  • Manage office reorganisation, when required
  • Sign for packages and ensure prompt distribution - work related only
  • Set up video call and conference facilities
  • General data collection as required by the business
  • General administration as required by the business
Person Specifications:
  • Experience in office management responsibilities
  • Excellent written and verbal communication skills
  • Proficient MS Office knowledge and skills, including outlook/e-calendars
  • Outstanding organizational and time management skills
  • Ability to work independently without guidance
  • Discretion and confidentiality
Working hours are 12:00 to 8pm monday to thursday and 9am to 3pm friday.We are a USA Recruitment company so international travel may be required.

Keyskills :
AdministrativeDataManagementRecruitmentTime Management

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