HR Officer

Job Description

Job Title: HR OfficerService: Human ResourcesLocation: Aldgate, LondonReporting to: HR Service Centre ManagerResponsible for:OVERVIEWThis role involves HR administration for the whole employee journey, from hiring to leaving. You will advise employees and managers on HR policies and processes, handle people changes and data management, and ensure HR compliance with DBS checks and absencetracking. You will work full time onsite in Beaufort House, located in Aldgate, London, under the HR Service Centre Manager.KEY RESPONSIBILITIES

• Provide full generalist people support for teams across the organisation and within the department,
• Respond to queries from employees and managers ensuring that the HR shared mailbox is managed effectively,
• To update employee data by undertaking work on personnel files, sickness records, employee relations etc.
• Support the employees with the completion of periodical compliance checks including and not limited to Right to Work, DBS, Referencing, etc.
• To support the HR Service Centre Manager with a range of administrative tasks including undertaking correspondence, setting up and maintaining files and spreadsheets, ad hoc projects and development work, etc.
• Implementing and administering human resources policies and procedure,
• Provide regular updates to the organisation, keeping line managers informed of the workflow and progress within HR,
• To input all people change information into the HR systems in time to monthly payroll deadline, and to produce employee change letters resulting from such change,
• Support the HR Service Centre Manager with any administrative tasks associated with the restructuring or TUPE processes from beginning to end including providing data (as requested) to colleagues (Human Resource Business Partyers) and take an active rolein consultations, including attending meetings (as required), arrange pre employment meetings for TUPE colleagues, ensuring the whole administration journey is completed.
• Review and maintain HR content on Hestia Nest every quarter and update policies as appropriate, as per guidance from HR Service Centre Manager.
• Provide administration for Reward Gateway, including and not limited to update records on the system, for long service recognition and reviewing benefit applications in line with current procedures.
• Provide cover for HR Administrator duties in periods of absence, including and not limited to onboarding, recruitment, ad hoc tasks, etc.
• Undertake specific ad hoc project work as required by the HR Service Centre Manager
• To create/produce regular reports for monitoring and management purposes from these systems as well as various monthly reports.
• Engage in weekly and monthly meetings as required, and take an actively collaborative role in these meetings,
• Take responsibility of your own learning and development.

PERSON SPECIFICATION

• Experience of working in a HR department provide service to a mid size organisation,
• Working knowledge of Employment Law and generalist HR working practice, policies and procedures,
• Professional communication skills both in written and spoken English,
• Competent IT skills with a good understanding of MS Excel & Word and HRIS experience is desirable but not essential,
• Experience of dealing with day to day queries and having a customer focused attitude,
• Efficient administrator who can demonstrate attentions to details.
• Be able to work under pressure and deliver a high-volume workload.
• Demonstrate a flexible and proactive approach to work.

We welcome applications from employees with lived experience. If you have any convictions/cautions, this does not mean you cannot apply for any of our roles, however, we do require a DBS for all positions.We will ensure that any positive disclosures on DBS records are discussed with employees and fairly assessed by an internal panel.SAFEGUARDING: Hestia is committed to safeguarding and promoting the welfare of adults, children and young people who are potentially at risk, and we therefore expect all staff and volunteers to do the same. We require all staff to undertake internal andexternal safeguarding training throughout their employment with Hestia.This job description is subject to change depending on the needs of the service.

Keyskills :
AdminHuman ResourcesHR PoliciesOnboarding