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Personnel Support Service Administrator MOD Lyneham

Interserve
Job LocationChippenham
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Job PurposeBased in Lyneham Wiltshire we are looking for an individual to meet the contracted personnel administration requirements for Military Personnel. The roles will have a common output, dealing with a broad range of personnel support needs on a daily basis.Training on MOD IT systems will be provided; however, experience/familiarity in similar military roles would be an advantage.This is a full-time position, 37.5 hrs per week Monday to Friday, 08.00 to 16.30. Responsibilities

  • The professional responsibilities are varied, while not necessarily being exercised every day. They might include (but are not limited to):
  • Administration of Service personnel accounts, including data input in accordance with Business Process Guides and policy.
  • Checking and authorisingexpense claims.
  • Recording discipline cases.
  • Assessing and advising on pay and allowance entitlements.
  • Maintaining and controlling personnel documents.
  • Arranging and coordinating travel and travel documentation.
  • Coordinate the administration process for personnel leaving the services.
  • Maintenance and updates of office registers.
  • Issuing and controlling accountable documents in accordance with General Data Protection Regulations (GDPR).
  • Maintaining documents and files within an electronic information management framework.
  • Provision of a direct customer interface and liaison with co-ordinators and Line managers. Actively promoting of a safe working culture and adhere to the Health and Safety procedures, processes and the law.
  • Complying with the Data Protection Act and observe confidentiality.
  • Undertake other administrational tasks as determined by the Interserve Line Manager. This could include support/ cover for other Service Streams in the contract areas, when required.
    • Knowledge Skills & Experience
  • IT literate with a good working knowledge of MS Office applications.
  • Knowledge/understanding of MOD administration e.g Joint Service PublicationsDefence Instructions and Notices.
  • Unit/Regimental/Garrison Administration Office.
  • Be conversant with MOD personnel support applications and systems Joint Personnel Administration (JPA) Defence Travel (desirable) but not essential.
  • Ability to adapt to change and undertake additional training when required.
    • Person
  • The successful candidate will be personable, confident and professional with a good judgement and the ability to communicate effectively.
  • Proactive and responsive to the changing needs of the business and the demands of the customer, whilst remaining calm under pressure and self-motivated. Reliable, discreet and well-presented giving a positive image of Interserve company.
  • Administration experience with strong organisational skills and a high degree of integrity.
  • Good verbal and written communication skills and ability to develop close working relationships.
  • Good all-round standard of education, especially literacy and numeracy (educated to GCSE English and Maths or equivalent).
  • MOD security clearance required (Proof of right to work in the UK essential.
  • Requirement to wear approvedcompany work wear.

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