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Receptionist & Facilities Assistant

Morson Talent
Job LocationCardiff
EducationNot Mentioned
Salary26,000 - 27,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract , full-time

Job Description

Due to a internal restructure, we are seeking a Receptionist with a good understanding of Facilities Assistance to join our client on a initial 3-month basis. You will be based on site full-time and mainly working independently so we are looking for self-motivatedand driven individuals with previous experience to hit the ground running.You will be reporting to the Assistant FM and Facilities Manager who will be based remotely but will be on-hand to support of any queries. You will be responsible for the day-to-day running of the reception area and on-site facilities communicating regularupdates to senior personnel. The role does offer a potential opportunity for the right candidate.Responsibilities:

  • Greet, assist and direct candidates/new hires/visitors and the general public to the appropriate staff member
  • Receive, direct and relay telephone, email and other queries
  • Maintain the reception area in good order
  • Administration of parking spaces for visitors and employees
  • Arrange taxis for client staff and visitors are requested
  • Book on-site meeting rooms and hospitality as per client requests and according to site procedures
  • Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures, procedures for visits from local authorities as well as general Health & Safety
  • Issuing of ID and access badges for new hires/vendors/visitors and maintaining record of same.
  • Monitor and maintain office and badge consumables in line within agreed stock levels.
  • Maintain the security sign-in book
  • Understand & actively support clients Quality Management programs
  • Conduct daily meeting room checks when in satellite offices or as required by Facilities Manager
  • Prepare & serve hot beverages, layout & clear away catering when in satellite offices or as required by Facilities Manager
  • Handle/Assist with incoming and outgoing mail enquiries according to the existing procedures
  • Assist in coordinating the repair and maintenance of office equipment and in the ordering in of office supplies.
  • Ensure accurate and detailed hand over is planned & passed on (for tasks for
  • within responsibility), if absent from the business
Skills & Experience:
  • Previous experience in a FOH, concierge, hotel or company reception role
  • Good understanding of H&S and/or Facilities Management
  • Strong written and verbal communication skills
  • Strong listening and organisational skills
  • Ability to work independently and confidence in own time management

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