Property Maintenance Manager

Job Description

Maintenance Manager Meyer Scott Ref: VR/08728Salary; £42,500 p.a.Location: SwaveseyPermanent - Office Based Reporting to the Executive Director. You will be responsible for the Maintenance Co-ordinator, Property Maintenance Engineers, Painters, Decorators & Gardeners.Whilst maintaining the required standards and adhering to legal legislation you will be expected to provide a safe, efficient, and cost-effective maintenance service for a large Cambridgeshire based property portfolio.Key Objectives of Job:

• To manage the Maintenance Department and all staff within it.
• To report to the Executive Director, and the board, on performance of the Maintenance Department.
• To continually review processes and procedures to look for improvement and drive change.
• Manage the health and safety for the Maintenance Department, ensuring compliance with all company Health and Safety policies and all legal requirements.
• To ensure the department maintains a professional and customer orientated relationship with staff, tenants, and members of the public.
• Be a member of the company Health and Safety Group, ensuring the safety of maintenance staff, properties, and the general public.
• To be a member of the Management Group.

Main Duties & Responsibilities:

• Ensuring Staffing levels are maintained so that there is adequate cover for the department, at all times.
• Oversee the scheduling and completion of all maintenance job tickets, to ensure they are completed in a safe, timely and efficient manner.
• Recruitment, retention and development of all department staff
• Recruitment and retention of all Contractors used by the department.
• Authorise the replacement and purchase of all tools and equipment used by the department.
• Conduct regular site visits to monitor and ensure optimal team and contractor performance, ensuring safe, timely and efficient work.
• Provide support for other departments, as required.
• Ensure all statutory maintenance and testing is carried out to the relevant standards and properly recorded (Gas Safe, EICRs, fire equipment etc)
• Compiling and managing the maintenance Budgets, recording, and reporting progress, regularly to the Executive Director.
• Carry out regular 121s with team members.
• Chair department meetings, providing agendas and act on all reported issues.
• Maintain stock levels held, recording all stock movement, passing the required details to the Finance Department as required.
• Keep a record of all materials and equipment used by the team, carrying out stock checks and reporting to the Finance Department as required.
• Check for accuracy and sign off all material, tools, and contractor invoices for the department.
• Plan and organise all required maintenance for student properties in the August and September changeover period.
• Check for accuracy and sign off the teams weekly timesheets, monthly property logs, monthly vehicle check sheets, monthly vehicle mileage sheets, credit card statements and job tickets.
• Arrange and maintain suited key systems for existing and new properties.
• Prepare and maintain all documents and spreadsheets for the department.
• Oversee and regularly update the recharge sheet used for pricing of rechargeable work carried out.
• Oversight of third party out of hours emergency service (including to be contactable on ad-hoc occasions out of hours for necessary approvals)
• Oversight of the department lone working arrangements (including to be contactable for the lone working arrangements in the event of emergency or missed check-in etc)

Other

• To attend relevant courses, in order to maintain a high level of training.
• To attend all company meetings as required

Grand Master Keys, laptop, mobile telephone, Trade UK card, credit card & workwear.Tools: Outlook, Excel, Word, Firetext, Quartix and Helpdesk.Hours & Other Benefits:7.30am - 4.30pm. Agile working to fit around the business.Family private medical insuranceContributory PensionSalary includes built in car allowance.

Keyskills :
maintenancerepairs