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Team Secretary

St. James's Place Wealth Management
Job LocationCambridge
EducationNot Mentioned
SalaryNot Mentioned
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary, full-time

Job Description

Main Purpose of Job:As the Receptionist / Team Secretary you will provide a consistently high standard of secretarial support the Field Management Team to support in the achievement of all key objectives at our Cambridge Office.Key Responsibilities of the Job:

  • Diary Management, including scheduling 121 meetings and observations.
  • Make travel and accommodation arrangements, ensuring efficient use of time and minimal expenditure.
  • Scan documents for upload on to in house database (OnBase).
  • Support location Projects such as office moves, location events, Partner compliance and reaccreditation.
  • Coordination of workshops, including invites, attendee lists, refreshments and bulk uploads.
  • All post to be distributed upon receipt and prepared in time for the daily collections.
  • Ordering of stationery and literature including some heavy lifting of stationary deliveries.
  • Reception duties provide a professional and consistent welcome to all visitors and callers in line with our standards.
  • Report Facilities related issues in a timely fashion.
  • Distribution of internal communication to be completed where required including Facilities memos.
  • Maintain accurate records of archiving.
  • Reprioritise workload to ensure that all urgent work is actioned in a timely manner.
  • Be involved and contribute at team meetings.
  • Provide holiday cover for other team members where necessary.
    • Requirements of the Job: SJP Business Expertise:
  • Ability to build strong relationships with others by delivering on promises, and by dealing effectively and courteously with queries.
  • Ensure that your actions are consistent with the culture of St. James?s Place.
  • Understand both corporate and location based objectives.
  • Consistently strive to be the best you can be.
  • Approach work positively with a can-do attitude and take responsibility for your tasks.
  • Intermediate/ advanced computer skills with knowledge of Microsoft packages.
  • Adhere to company health and safety policies.
    • Problem Solving:
  • Able to multi-task and work to deadlines, ensuring quality is never compromised.
  • Deliver a first-class service in accordance with Office Admin standards.
  • Demonstrate excellent communication skills, internally and externally.
    • Interpersonal Skills:
  • Flexible within your team.
  • Ensure confidentiality is maintained at all times.
  • Display professional appearance to maintain our company brand.
  • Deliver a Platinum Performance in accordance with our standards.
  • Able to multi-task and work to deadlines, ensuring quality is never compromised.
  • Ability to build strong relationships by employing a broad range of communication techniques.
  • Take personal responsibility to deliver a solution.
    • Special Requirements:
  • Occasional travel or overnight stays may be required to attend workshops or support events.
    • Thank you for taking an interest in a career with St. James?s Place Wealth Management. We are an equal opportunities employer and committed to ensuring all applicants will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation. Research tells us that applicants (especially those from underrepresented groups) can be put off from applying for a role if they do not meet all the criteria. If you think you would be a good match for this role and can demonstrate some transferable experience please apply, regardless of whether you tick every box. We are open to discussing reduced hours, job share arrangements and flexible working so please ask the question and start the conversation!How we Reward YouIn addition to an attractive salary and eligibility to participate in the discretionary annual bonus opportunities, you will also receive an excellent benefit package including a non-contributory pension, private medical insurance for you and your family, life assurance, equity participation opportunities, and an attractive holiday allowance, to name but a few.The Charitable FoundationWe are extremely proud of The St. James?s Place Charitable Foundation. It is a grant-making charity where funds are raised and donated by the St. James?s Place community. The Company matches all funds raised or donated, pound for pound and since its setup in 1992 we have raised and distributed over £70 million to good causes operating in the UK and abroad.AwardsWe are proud of the recognition we receive for the high quality advice and service we provide to our clients. Most recently, this has included being voted the: 2018 Best Private Client Investment Manager by readers of Wealth Adviser magazine; 2018 Best Wealth Manager by readers of Shares Magazine; 2018 Personal Finance Awards - Best Financial Adviser?by readers of Money Pagesand voted the City of London 2019 Wealth Management Company of the Year.How to ApplyTo apply for this role please click on the Apply button below. Required skills
  • Diary Management
  • Events
  • Office Support
  • Secretarial Support
  • Receptionist Duties

    • Keyskills :
    Events Secretarial Suppt

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