Senior AP Specialist

Job Description

Company DescriptionMundipharma is a global (ex-US) network of independent associated companies that research, develop and manufacture innovative pharmaceutical medicines and consumer healthcare products. We are an agile and fast-paced company seeking to increase access tohealth care through programmes and effective partnerships.We are forward-looking and dedicated to bringing innovative treatments to many of the worlds most challenging conditions and diseases including: Pain Management & Supportive Care, Consumer Health, Anti-Infectives, Biosimilars, CNS, Diabetes, Oncology, Ophthalmology,Respiratory and transplantation immunity.We make a difference to patient lives by delivering value to healthcare professionals in 120+ countries across Africa, Asia Pacific, Canada, Europe, Latin America, and the Middle East.Our guiding principles, centred around Integrity and Patient-Centricity, are at the heart of everything we do. We encourage our people to think differently and our inclusive culture of continuous learning and collaboration make Mundipharma a great placeto work.Job DescriptionThe Finance Shared Service Centre (FSSC) will be formed from the Transformation of the Finance teams throughout Cambridge. The main purpose is to provide clear direction and focus and a single hub for all accounting activities in the UK. With a focus onthe processes, a desire to leverage improvements across the Finance team. The ability to harmonise systems and processes and a desire to provide career development frameworks for the AP team.The Senior Accounts Payable Specialist will report to the Head of AP, AR, Cash & Banking, Data and will cover all Accounts Payable process activities in scope across all IACs within the remit of the FSSC. This role will also include acting as an AP processsuper user in providing support & guidance to the AP team members and driving best in class performance.Main Responsibilities

• Timely and accurate processing of supplier invoices, payments, coding, reconciliations & month end activities within any of the ERPs in use across the IACs in scope of the FSSC.
• Ensure that purchase orders, invoices and payments processing adhere to the respective control framework & authorisation protocols in place in Mundipharma, at group and /or at IAC level.
• Manage supplier queries & complaints and drives resolution via the appropriate escalation routes within the relevant business functions (i.e. procurement, supply chain, finance, etc.)
• Manage internal & external supplier relationships for the given portfolio of activities
• Work closely with the Data Management Lead in ensuring that all vendors are created & maintained with accurate data in the relevant ERP systems.
• Conduct ongoing housekeeping activities to maintain clean ledgers at all time.
• Ensure that all invoices are tax compliant according to Mundipharma guidelines, at group and/or at IAC level.
• Timely and accurate processing of company travel and expenses through the relevant ERPs / applications across the IACs in scope of the FSSC.
• Manages T&E queries & complaints and drives resolution via the appropriate escalation routes within the relevant business functions (i.e. HR, commercial, procurement, supply chain, finance, etc.)
• Ensure timely processing of all activities to support the monthly/quarterly/annual close periods
• Ensure the preparation of correct documentation for the annual finance audit
• Actively support the sharing of new ideas and best practice across all areas
• Take responsibility for own development in order to reach and maintain the required skills, knowledge and experience to perform the role including colleague system training.
• Act as a backup for the Senior AR & CB specialist
• Work alongside the GPO where required to develop and report Key Performance Indicators on SLAs with a focus on providing higher quality service as well as transparency to the internal customers.
• Assist with internal and external audits to ensure complete, timely, and accurate responses to information requests.
• Drive standard processes through principles of simplification, standardisation and automation where appropriate
• Efficiently and effectively performs the AP activities to meet the agreed SLAs and KPIs and input into the operational reviews to drive continuous improvements to close any gaps in performance
• Support short- and long-term operational goals and tactical objectives. Promote processes that are clearly aligned with the business strategy.
• Play a key role in driving the transformation of the FSSC to promote excellence.

Qualifications

• University degree in Accounting or Finance
• Recognised Accountancy Qualification (ACA/ACCA/CIMA) Preferable
• Previous experience working within a shared service environment
• Ability to work effectively within a complex management matrix structure
• Experience in Oracle, SAP and Navision preferred.
• Practical knowledge of Word, Excel and PowerPoint and flexibility to learn new IT systems & applications.

Additional informationMundipharma operates a European Finance Shared Service Centre, therefore we would expect proficiency in one of the following languages: French / Spanish / Italian / Portuguese / German