Senior Accounts Payable Specialist

Job Description

Company Description Mundipharma is a global (ex-US) network of independent associated companies that research, develop and manufacture innovative pharmaceutical medicines and consumer healthcare products. We are an agile and fast-paced company seeking to increase access tohealth care through programmes and effective partnerships.We are forward-looking and dedicated to bringing innovative treatments to many of the worlds most challenging conditions and diseases including: Pain Management & Supportive Care, Consumer Health, Anti-Infectives, Biosimilars, CNS, Diabetes, Oncology, Ophthalmology,Respiratory and transplantation immunity.We make a difference to patient lives by delivering value to healthcare professionals in 120+ countries across Africa, Asia Pacific, Canada, Europe, Latin America, and the Middle East.Our guiding principles, centred around Integrity and Patient-Centricity, are at the heart of everything we do. We encourage our people to think differently and our inclusive culture of continuous learning and collaboration make Mundipharma a great placeto work. Job Description

• Support and Manage a team of AP Specialists to provide the following services:
• Timely and accurate processing of supplier invoices, payments, coding, reconciliations & month end activities within any of the ERPs in use across the IACs in scope of the FSSC.
• Ensure that purchase orders, invoices and payments processing adhere to the respective control framework & authorisation protocols in place in Mundipharma, at group and /or at IAC level.
• Manage supplier queries & complaints and drives resolution via the appropriate escalation routes within the relevant business functions (i.e. procurement, supply chain, finance, etc.)
• Manage internal & external supplier relationships for the given portfolio of activities
• Work closely with the Data Management Lead in ensuring that all vendors are created & maintained with accurate data in the relevant ERP systems.
• Conduct ongoing housekeeping activities to maintain clean ledgers at all time.
• Ensure that all invoices are tax compliant according to Mundipharma guidelines, at group and/or at IAC level.
• Timely and accurate processing of company travel and expenses through the relevant ERPs / applications across the IACs in scope of the FSSC.
• Manages T&E queries & complaints and drives resolution via the appropriate escalation routes within the relevant business functions (i.e. HR, commercial, procurement, supply chain, finance, etc.)
• Ensure timely processing of all activities to support the monthly/quarterly/annual close periods
• Ensure the preparation of correct documentation for the annual finance audit
• Actively support the sharing of new ideas and best practice across all areas
• Take responsibility for own development in order to reach and maintain the required skills, knowledge and experience to perform the role including colleague system training.
• Act as a backup for the Senior AR & CB specialist
• Work alongside the GPO where required to develop and report Key Performance Indicators on SLAs with a focus on providing higher quality service as well as transparency to the internal customers.
• Assist with internal and external audits to ensure complete, timely, and accurate responses to information requests.
• Drive standard processes through principles of simplification, standardisation and automation where appropriate

• Efficiently and effectively performs the AP activities to meet the agreed SLAs and KPIs and input into the operational reviews to drive continuous improvements to close any gaps in performance
• Support short- and long-term operational goals and tactical objectives. Promote processes that are clearly aligned with the business strategy.
• Play a key role in driving the transformation of the FSSC to promote excellence.

Qualifications

• Relevant finance qualifications preferable
• Previous experience working within a shared service environment
• Previous experience Managing an AP team within a shared service center for Finance either in the UK or Europe preferred language skills desirable (Central and Southern Europe)
• Ability to work effectively within a complex management matrix structure
• Experience in Oracle, SAP and Navision preferred.
• Practical knowledge of Word, Excel and PowerPoint and flexibility to learn new IT systems & applications.
• Must possess "soft skills": conflict resolution and negotiation, personal effectiveness, creative problem solving, strategic thinking, team building, and influencing skills
• High level of commitment and flexibility, poise, communication and teamwork skills
• Ability to interact with all levels, influence senior managers and be equally comfortable with senior management in cross-functional efforts
• Broad, creative, and innovating thinking and the ability to gather extensive amounts of information and synthesize into concise reports and presentations
• Strong financial, IT and analytical skills with an operational focus
• Proven track record of driving innovation and leading on process changes
• EU languages preferred