Office manager

Job Description

Office Manager/PAStart: ASAPLocation: Central CambridgeHours: 9 - 5.30pmSalary: £31,200Are you looking for a new challenge Working with the local Parish to ensure that everything runs as smoothly as possibleAs an Office Manager you will be assisting the clergy of the Parish in a number of highly important areas.* Personal Assistant to the Rector Keep diary of appointments; filing and daily communication with Rector and relevant clergy; deal with relevant correspondence; do necessary duplicating; keep record of communications (phone, emails, correspondence); receive visitors; book accommodation forovernight guests; liaise with diocese, staff, parishioners and others* Parish secretary Dealing with communications by letter, email and phone; answering the door to visitors; communicate accurately orally and on paper; record and send off post; record Keycard holders; preparing when necessary, checking and printing the Newsletters, Mass sheets,tickets and papers for parish groups such as the Finance Committee, the Community Council and the SVP; handle confidential information; maintain working environment in the office; maintain noticeboards; organise cover for annual leave; organising adequatecover for personal absence; arranging contractor visits, following up on quotations for work to be carried out, keep a diary for regular maintenance jobs for the church and rectory, take utility meter readings when and where necessary* Child Protection Officer be familiar with legislation; liaise with Diocesan CPO; report concerns to Rector or, if relevant, Diocesan CPO; liaise with parish adults who have contact with children ensuring they know their responsibilities and have a valid check; liaise with parents sothey know how to contact you; keep relevant confidential record of conversations and concerns; instigate relevant action when necessary* Line Manager for non-pastoral staff, to take over from the Rector the line manager responsibility for the internal staff, and to supervise their daily responsibilities, i.e.* Cleaners* Receptionist* Answering enquiriesLiaising with clergy and staff when necessary, when responding to enquiries; keeping necessary record of enquiries; operating internal phones and communication systems; dealing with range of visitors including clergy, tradesmen, parishioners and homeless withappropriate welcome and, when necessary, diplomacy, compassion, and firmness* Handling bookings and events Keeping and informing relevant people of an accurate diary of baptisms, confirmation, weddings, funerals, parish outings and ticketed events; organise coaches when needed, liaising with the organiser of the event, handle event fees and ticket sales; pass onany money involved to relevant body. Make entries into the appropriate Registers for Baptisms, Confirmations, Receptions, Marriages, First Holy Communions and Deaths.* Ordering stock and replacement items Ordering, receiving and storing stationery and office items and other deliveries when necessary; liaising with volunteers regarding orders for the Repository; if asked, ordering items of furniture and white goods for Housekeeper and Site Supervisor; keepingaccurate record of orders* Monitoring car park Keeping record of car park lettings and waiting list; assisting Site Supervisor to intervene with unauthorised parking.If you are interested in the role of Office manager/PA and feel that you have the relevant experience, please contact your Recruitment Partner, Lisa Logan at Aspire Recruitment on or email If this job isnt exactly right for you but youre looking for something new, please contact us for a confidential career discussion.Aspire Cambridge is acting as an Employment Agency in regard to this Permanent opportunity.