Legal Administrator

Job Description

Legal Secretary / AdministratorTerm:PermanentWorking hours:Full-time (37.5 per week)Department:Banking and FinanceLocation:CambridgeThe firmMy Client is an ambitious full service, top 60 UK law firm, operating in East Anglia, Essex, London and the surrounding areas. With a rich heritage spanning over 150 years they have built an enviable track record advising businesses, institutions and individualsin the UK and internationally..Purpose of jobMy Client is looking to recruit a Legal Secretary / Administrator to be part of their secretarial team to provide professional, proactive, high level secretarial support to an allocated group of fee earners as well as the wider fee earning team.AccountabilitiesThe role of Legal Secretary/ Administratordoes notrequire you to have any experience or knowledge of Banking or Finance but the role will require you to have the technical ability to produce and amend documents with speed and accuracy;format, paginate, number and present documents in my house style and proof read all work, checking for spelling and grammar.You will proactively work with the fee earners to ensure relevant documentations are produced to meet clients expectations and deadlines, manage diaries in Outlook and make all necessary travel arrangements.You will prepare papers for meetings, dealing with any necessary paperwork following meetings attended by fee earners.Further accountability could include:

• Process all forms including new client form, new matter form, money laundering form, training course booking forms etc;
• Prepare narratives and bills and keep billing files up to date;
• Immediately clarify instructions from fee earners should they be unclear or if deadlines are not made explicit;
• Respond to internal and external telephone enquiries politely and professionally and take accurate telephone messages (name/number/company), passing them on to the relevant fee earners etc.

Skills

• Proven experience of working as a secretary or administrator
• Excellent spelling and punctuation
• Accurate typing skills
• Excellent written and verbal communications and ability to communicate effectively with a broad range of individuals
• Excellent IT skills, including Outlook, Word, PowerPoint and Excel
• Positive and enthusiastic approach to team work
• Good telephone manner
• Adaptable and flexible
• Self-motivated, ability to use initiative and provide pro-active support to fee-earners
• Ability to remain calm and work under pressure to meet strict deadlines
• Commitment to ongoing learning and development.

BenefitsOne of the best things about joining My Client is our rewards package

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award1 extra week every 10 years continuous service
• Private Healthcare - BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid ESG (Environmental, Social and Governance) day
• Enhanced Maternity/Paternity Leave
• Season Ticket Loan
• Gym Flex membership
• Electric car scheme
• Dress for your Day Policy
• Discounted legal services.
• Agile Working Policy