HR Officer

Job Description

This is a fabulous opportunity to work for an award-winning educational establishment, with an outstanding reputation. As the HR Officer, you will establish and develop an efficient and professional HR capability internal to the school, administering aneffective and compliant recruitment process, records management service and providing initial advice on HR matters.The role will suit someone who is highly organised, adept at multi-tasking, has excellent verbal and written communication skills, maintains scrupulously accurate records and is a warm, naturally empathetic people-person.PLEASE NOTE: Applications will be considered for full or part-time hours (30-37.5 hours a week working Monday to Friday). Part-time weeks will be considered for the right candidate up to a minimum of 39 weeks per year. Daily start and finish time to be agreed(between the earliest start time of 8.00am and latest finish time of 4.30pm). There are occasionally times when you may be asked to work outside the above stated hours, to be available for staff meetings or training after school or for the (very) occasionalSaturday morning or weekday evenings for extra-curricular events.Specific ResponsibilitiesHuman Resources (General)

• Maintaining an overview of the school HR function, identifying opportunities to achieve objectives and improve processes
• Monitoring and proactive administration of HR processes -induction, appraisal, absence, pay review, contracts, maternity, terms and conditions
• Ensuring that all staff data and documentation is recorded accurately in the HR database
• Providing administrative support throughout the professional development process, maintaining spreadsheets and uploading associated paperwork
• Assist with calculating annual salary reviews, ensuring updated salary information is correctly transferred to payroll
• Maintaining training records and ensuring evaluation forms are completed
• Monthly reporting to the finance department on HR matters affecting the payroll
• Liaising with Senior Managers to communicate promptly and accurately across the school on all staff joiners, leavers and changes
• Attending meetings to take notes as required
• Nominated point of contact for all stakeholders regarding any HR matters (including discipline and grievance), escalating where necessary
• Liaising with the school’s retained legal advisers on any HR issue requiring external advice
• Staying up to date with current employment regulations, advising the Bursar as required

Recruitment

• Implementation of the Safer Recruitment Policy and maintenance of the Single Central Register of Appointments (SCR)
• Administration of all recruitment related activities, placing adverts for job vacancies, liaising with recruitment agencies, responding to job enquirers’ queries, receiving, acknowledging and logging job applications, scheduling and organising interviews,ensuring that new staff and contractors are recruited in line with Safer Recruitment guidelines
• Maintenance of all recruitment related documentation, including all templates
• Management of the DBS process
• Ensuring checks are carried out for any visiting Teachers, Contractors, Governors, Volunteers and College Staff, in accordance with the Independent Schools Standards Regulations
• Ensuring all visitors/visiting speakers are correctly checked and logged on the SCR as necessary

Compliance

• Regularly reviewing and updating all policies in the HR Officer’s domain
• Recording all changes to policies and regulatory compliance requirements
• Administering the process of informing staff, parents and governors of changes to policies and procedures, obtaining signed acknowledgements that documents have been read
• Acting as the first point of contact for the school regarding the GDPR, ensuring the school’s policies and procedures in this area remain compliant
• In conjunction with the Bursar, managing the school’s Student Sponsor status
• Ensuring that all external contractors have the requisite public liability insurance in place and ensuring proof is obtained on an annual basis
• Arranging and keeping records of termly Child Protection refresher training as required, both for existing and new staff, contractors, governors, and volunteers, ensuring all receive training within the timescales set
• Administering the software for all risk assessments, checking and ensuring that all risk assessments for school trips are recorded correctly
• Assisting the Bursar in compiling termly reports for Governors
• Assisting the Bursar in providing data for annual census
• Providing assistance as required during inspections, ensuring that we are inspection-ready’ at all times

Person SpecificationThe successful candidate will be able to demonstrate the following:Essential

• Excellent organisational skills, the ability to prioritise for self and others, and be able to work on own initiative
• Excellent literacy and proofreading skills and high attention to detail
• Excellent numeracy to GCSE level or equivalent
• Strong IT skills and a willingness to undertake further training as necessary
• The ability to multi-task and work to and achieve tight and / or changing deadlines
• Excellent communication, interpersonal and presentation skills
• Able to relate well to all staff, both teaching and support
• A positive, pro-active and forward-thinking manner
• A respect for colleagues and an understanding both of education in general and of the school’s specific ethos and aims
• A commitment to the safeguarding, pastoral care, and respect for children.

Desirable

• Educated to degree level or equivalent
• Experience of managing an HR function, ideally in an educational setting
• Strong in-depth knowledge of current employment legislation and HR best practice
• Good practical knowledge of the application of the General Data Protection Regulations
• Relevant Human Resources qualifications e.g CIPD and experience (minimum Level 3)

To ApplyPlease send a covering letter together with a copy of your CV in MS Word