Finance Assistant

Job Description

We are looking for an immediately available Finance Assistant, to undertake a temporary role working for a prestigious institute based on the Biomedical Campus, Cambridge.As a Finance Assistant, you will be required to work closely with staff at all levels and external contacts where necessary, in providing a comprehensive accounts service. You will be responsible for a portfolio of Group Leaders and Core Facility Heads,delivering a number of outputs.Applicants will need to be able to demonstrate previous experience in a similar role and ideally hold accountancy training to the level of AAT. Excellent IT skills, with the confidence to navigate multiple finance systems, an excellent eye for detail andstrong customer service skills are also essential.This is a temporary role to start immediately, for a 3-6 month assignment. You will be working full-time, and the option of hybrid working is available (must be office based every Tuesday).Key Responsibilities:General Accounts Support:Responsible for transferring of expenditure between the internal and external grant project codes as a result of miscoding of invoices, salary costs, credit cards and expenses claims. Sending monthly status of account information out to all General Ledgeraccount holders.Financial Control:Resolve receipting and invoice queries raised by the invoice processing team, ensuring all queries are dealt with in a timely manner. Report issues with pricing against contracted suppliers to Procurement Services. Create and send monthly management accountsto Managers, anticipating and advising where possible budget issues may arise.Purchasing Procedures and Order Processing:Provide cover for procurement clerks, creating and authorising catalogue and non-catalogue orders from requisitions generated by staff. Ensure procurement procedures have been followed and correct VAT codes and additional costs have been included beforeauthorisation.Order Tracking, Administration and Management:Chase progress of orders. Resolve general queries arising on purchase orders and deliveries. Liaise with suppliers with regards to goods received; returns and anomalies. Review and investigate open POs and close or cancel as required.Procurement Support:Assist the procurement team with the setting up and training of new users on procurement system. Requesting new supplier accounts (both for companies and individuals). Provide guidance to users of system on matters relating to the correct VAT status of purchases.The successful candidate will be able to demonstrate:

• A’ level standard (or equivalent) of education including Maths and English to GCSE level or above
• Accounting training to the level of AAT or equivalent would be highly desirable
• Experience of providing financial advice to non-financial staff
• Experience of working in a team, in a busy and demanding office environment
• Experience in a finance-based environment, ideally within an academic setting
• Highly competent in standard software packages. Word, Excel, and Outlook, but particularly Excel - ability to create, maintain and manipulate data
• Ability to communicate clearly and concisely on the telephone, in writing and in person, across all levels of staff
• Problem solving skills
• Time management skills to prioritise own workload
• High level of accuracy, attention to detail and clarity in presentation are essential

To ApplyPlease send a covering letter together with a copy of your CV in MS Word

Keyskills :
ExpensesInvoiceManagement AccountsPurchase OrdersRequisitions