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Facilities Assistant

Reed Business Support
Job LocationCambridge
EducationNot Mentioned
Salary11.50 - 12.50 per hour, inc benefits
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary , full-time

Job Description

Fabulous Facilities Assistantrolling temporary contract - Central Cambridge.Good hourly rate*Customer Service*Administrative Support*Safety and Security*Contract Management and ProcurementYou will provide an excellent, proactive Facilities service at in this front facing customer-focused role.*Deliver the day to day operational FM services to colleagues and visitors and ensure the facilities are safe, clean, well-stocked, suitably maintained, well presented and comfortable at all timesMain duties and responsibilities:Customer Service

  • Provide a warm welcome and efficient service to visitors and colleagues whilst manning the reception area and answering incoming calls via the switchboard.
  • Monitor and respond to the Facilities Help Desk email inbox.
  • Ensure meeting rooms are clean, tidy and set up in accordance with clients requests.
  • Regularly inspect toilets, the kitchen, and all other shared spaces ensuring they are clean and always stocked.
  • Managing all incoming and outgoing mail and courier services.
  • Proactively identify, report and manage reactive maintenance jobs.
  • Oversee planned maintenance, ensuring it is carried out safely and as intrusively as possible.
Administrative Support
  • Assist in the updating and development of procedure manuals for all services provided by the team.
  • To use the designated system to log and monitor all work requests and meeting room bookings.
  • Produce accurate daily meeting room schedules for display outside bookable meeting rooms.
  • Maintaining logs, records and check sheets as requested.
Safety and Security
  • Act as a First Aider and a Fire/Incident Warden.
  • Use and update the AssessNet system in order to report incidents and accidents and complete various check lists.
  • Act as Incident Warden (fire) and First Aider.
  • Administer security access system and issue passes as directed by the Facilities Supervisor
  • Participate in the Facilities Integrated Emergency Plan and Business Continuity Planattending training as required.
Contract Management and Procurement
  • Support the Deputy Facilities Manager in supervising and monitoring the safe working practices of on-site contractors.
  • Liaise with theLandlord to resolve any maintenance issues that arise within the office and the wider building.
  • Set up Purchase Orders when instructed to do so.
  • Regularly check stationery stocks and order replenishments as required.
General
  • Constantly seeking ways to make the workplace better, more efficient, and effective, safe and happy.
  • Support colleagues in Swindon when required to do so.
  • Carry out all other reasonable requests of the Facilities Supervisor.

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