Legal Secretary

Job Description

REED Business Support are working with an industry leading, Top 100 law firm in Bristol. Recruiting for a Legal Secretary on a Full Time, Permanent basis.This organisation offer a competitive benefits package, a great working environment including modern, central offices as well as hybrid/flexible working.We are open for backgrounds on this vacancy. You can either be an experienced Legal Secretary, a Secretary looking to get into Legal, or a Legal Administrator/Support Assistant looking for a step up into Secretarial roles as full training will be provided.Duties Preparing correspondence and documents from digital dictation alongside proofreading speech recognition dictation Answering/making telephone calls Managing the case management system (as appropriate) Keeping case files organised and logical Preparing documentation bundles and use of e-bundling software (where appropriate) Setting up of new files/archiving of files Filing, photocopying, scanning and faxing Use of clients external systems for downloading and uploading of documents Checking of notification in-boxes and/or homeworker in-boxes Copying disks Use of encryption software Assisting with the planning and booking of travel arrangements Assisting lawyers with admin tasks e.g. expenses, diarising meetings etc. Booking client meetings An understanding of financial administration e.g. understand financial cycle of bills appropriate to external client, to keep accurate financial data when using the case management system and maintain bills in a logical and organised manner (where appropriate) Ensuring client contact information is kept up to date and data is accurate Assisting the team to work electronically and maintain a paperless environment Working knowledge of our computer systems and packages e.g. Word, Excel and PowerPoint and bespoke DAC Beachcroft packages Supporting on cost-saving initiatives such as cheaper travel options and split tickets Regularly liaising with lawyers within the team and STL to keep them updated as to workflows Ensure lawyers are updated in relation to deadlines for work Share knowledge within the team relating to any changes within external client set ups e.g. client contacts leaving/joining the client Advising Accounts/IT of any change of address/telephone numbers/change of name of any external client so that databases are updatedRequirements Previous secretarial experience is required ideally in a legal environment Audio typing experience is required Must have good IT skills, particularly in Microsoft packages Demonstrable ability to multitask Ability to prioritise a full workload under pressure and the ability to work independently An excellent eye for detail with a concern for quality and accuracy Ability to communicate clearly and concisely orally and in writing A focused client service approach Team oriented and collaborative approach with a flexible, can do attitudeBenefits/Perks £300 allowance to purchase equipment for work from home 24 days annual leave rising based on your service, plus buy and sell leave Additional day off in December Company Pension Private Medical Insurance Group Income Protection Life Insurance Access to a range of Wellbeing support Gymflex, bikes to work scheme, season ticket loans, discounted dental insurance, give as you earn, flu vaccinations and eye tests, Microsoft and Vodafone discounts.